Event Planning Coordinator

JOB SUMMARY

Under the direction of the Assistant Director for Event Services the Student Union Event Planning Coordinator (Student Services Program Coordinator) will advise coordinate and provide logistical assistance to customers regarding requests for services and facility use.

The Division of Student Life and Enrollment is committed to diversity equity and inclusion; competence in working with culturally and ethnically diverse populations; and awareness of how issues of difference power and privilege manifest in higher education environments. The ideal candidate promotes equity and inclusion by demonstrating and supporting an understanding sensitivity and appreciation for social justice cultural humility and inclusiveness.

DUTIES AND RESPONSIBILITIES

1. Plans coordinates and schedules logistical details required to conduct events seminars programs varying sizes and scope within the Student Union and those facilities under its jurisdiction providing onsite support for select events. This includes events held outdoors throughout campus.
2. Coordinates and advises faculty staff students and outside organizations in planning coordinating and managing all aspects of their on-campus events.
3. Serves as a resource to students faculty staff and others on event planning policies regulations and procedures; is responsible for thorough knowledge of applicable policies regulations and laws student organization requirements and facility resources and capabilities. Processes and maintains necessary paperwork records and files required to support events using Event Management System (EMS) and Diagramming Software (Social Tables).
4. Assists with the process of reviewing operating procedures for efficiency and effectiveness; recommends changes for improvement; participates in the planning and decision-making process regarding new or changed procedures. Works with the Event Services team to write departmental goals and works in collaboration with colleagues to achieve them; produces reports on event related data.
5. Makes referrals to supervisor or other managers as needed.
6. Assists and advises students faculty staff and others with budget planning for events which includes fee structure invoicing process and student organization fundraising policies and regulations.
7. Assists with all student and staff development training and assessment needs as needed.
8. Supports an environment that encourages values and delivers outstanding customer services.
9. Performs other duties as required.

MINIMUM QUALIFICATIONS

• Bachelors Degree and three to four years of related professional experience or a Masters Degree and a minimum of one year of related professional experience.
• Demonstrated planning and organizational skills.
• Demonstrated experience communicating information effectively.
• Demonstrated interpersonal skills necessary for effective work relationships.
• Articulated commitment to demonstrated understanding of and/or experience working with diverse populations.
• Demonstrated decision-making skills in a complex organization.
• Demonstrated experience working independently and taking initiative in resolving problems.

PREFERRED QUALIFICATIONS

• Professional experience in event planning.
• Professional experience working in a college/university setting.
• Proficiency in EMS or other event management computer software.
• Knowledge of Social Tables or other meeting room diagramming software.
• Working knowledge of audiovisual equipment and set-up requirements.
• Demonstrated experience training staff in work-related topics i.e. customer service.

APPOINTMENT TERMS

The salary range for this position is $57505 to $59000.This is a full-time permanent position. The University offers a competitive salary and outstanding benefits including employee and dependent tuition waivers at UConn and a highly desirable work environment. For additional information regarding benefits please visit and explore the sections under the Benefits & Leaves and Engagement & Learning headers. Other rights terms and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at Staff Positions Search #499279 to upload aresume cover letterand contact information forthree (3) professional references.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on November 26 2025.

All employees are subject to adherence to the State Code of Ethics which may be found at members of the University of Connecticut are expected to exhibit appreciation of and contribute to an inclusive respectful and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employees unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race color religion gender gender identity or expression sexual orientation national origin genetics disability age or veteran status.

The University of Connecticut is an AA/EEO Employer.