Administrative Data Clerk
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Job Location:
Geneva, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
This is a remote position.
As an Administrative Data Clerk at Colour Line Hair Studio you will provide essential support to the salons back-office functions by managing data entry record-keeping and administrative workflows. Your role ensures that client records appointment logs retail inventory vendor invoices and internal operations data are accurately entered organized and maintainedhelping the salon continue its mission of tailoring each service to individual needs and offering exceptional guest experiences.
Key Responsibilities
Enter update and maintain data in salon systems including client profiles (service history preferences) appointment schedules vendor purchase orders product inventory and retail sales transactions.
Review and validate source documents such as appointment sheets service logs receipts vendor invoices or product deliveries before data entry; identify missing information or discrepancies and follow up with stylists front-desk staff or vendors.
Maintain organized digital and physical records: ensure proper naming conventions folder structures archiving of older records and purge of obsolete entries to support ease of retrieval and data integrity.
Assist with general administrative tasks: answering front-desk phone calls when needed processing client check-in/out records coordinating with the retail team on product stock levels and helping with salon communications (emails texts confirmations).
Generate periodic reports summarizing key metrics such as appointment volume retail product turnover data entry backlog inventory discrepancies or vendor order status and submit summaries to salon management.
Collaborate with salon teamstylists retail staff front-desk and inventory personnelto gather required data clarify information and ensure that back-office records reflect the in-salon experiences and retail operations.
Uphold confidentiality and data-security standards: handle sensitive client information (preferences history) vendor data and internal salon documentation in accordance with salon policies and professional standards.
Assist with process improvement: propose enhancements to data-entry workflows administrative systems or digital organization (e.g. templates spreadsheets digital filing) to increase efficiency accuracy and support team growth.
Requirements
High School diploma or equivalent required; additional certification or coursework in office administration data management or business technology is a plus.
Previous experience in administrative or data-entry work is preferred; retail salon service-industry or appointment-driven experience is advantageous.
Strong accuracy and attention to detail when working with dataable to handle multiple fields maintain consistency and correct errors.
Proficiency in Microsoft Excel or Google Sheets and comfortable learning salon-management software appointment systems or internal databases.
Excellent organizational skills: able to manage data tasks file systems and administrative routines prioritise workload and work independently with minimal supervision.
Good communication and interpersonal skills: comfortable working alongside stylists retail team and front-desk staff; able to ask clarifying questions and collaborate effectively.
Friendly professional demeanor aligned with salon culture of client service; interest in beauty retail or styled environment is a plus.
Availability to work flexible hours including some evenings or weekends to support salon operations when needed.
Benefits
Competitive pay based on experience.
Supportive team environment within a well-regarded local salon known for creativity client-centric services and ongoing stylist education.
Opportunities for growth into expanded administrative or operations support roles within the salon.
Employee benefits such as staff discounts on salon services and retail products.
The chance to contribute to a studio that embraces empowerment innovation and a strong community connection.
Required Skills:
High School diploma or equivalent required; certificate or coursework in business administration data management office technology or a related field is a plus. Previous experience in data entry administrative support or remote office operations; experience in a salon retail or service-industry setting is advantageous. Excellent typing accuracy and attention to detailable to maintain high levels of accuracy in data entry. Proficiency with Microsoft Excel or Google Sheets comfortable navigating databases or software systems; ability to learn new tools quickly. Strong organizational skills ability to manage multiple tasks meet deadlines and work independently in a remote setting. Good written and verbal communication skillsable to follow up with team members clarify data points and provide updates. Reliable remote work setup: stable internet connection quiet workspace self-motivated and comfortable working virtually. Interest or familiarity with salon/beauty industry retail products and operations is a plusaligns well with the studios commitment to personalized service and team growth.
Company Industry
IT Services and IT Consulting
Key Skills
- Databases
- Computer Hardware
- Typing
- Microsoft Office
- Data Entry
- Computer Skills
- Microsoft Word
- Office Experience
- 10 Key Calculator
- Microsoft Excel
- Order Entry
- Word Processing
