Facilities Coordinator Operations
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Job Location:
Monthly Salary:
Posted on:
17 days ago
Vacancies:
1 Vacancy
Job Summary
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
Summary of Duties & Responsibilities
The Facilities Coordinator (FC) is responsible for ensuring an exceptional and professional experience for all staff vendors and guests by managing the cleanliness safety comfort and overall appearance of the assigned area. This role requires providing excellent customer service effective communication and a proactive problem-solving approach. The FC will act as a key support person performing tasks either personally or through vendors.
Key Responsibilities
Client Experience & Communication: Provide proactive memorable and exceptional service to all clients (internal and external). This includes promptly and courteously responding to inquiries building professional relationships anticipating needs and maintaining clear consistent and timely communication both in-person and via email.
Facility Operations & Management: Oversee the broad spectrum of facilities and building management including hard and soft services transport and waste management. Maintain up-to-date knowledge of office procedures building facilities and emergency response protocols.
Proactive Site Inspections & Upkeep: Conduct regular site inspections and patrols to proactively identify cleanliness issues safety/security hazards and maintenance needs. Ensure prompt remedy either through self-performance or vendor coordination to increase overall site upkeep and maintain the highest standards.
Workplace Safety & Reporting: Act as the eyes and ears for the EHSS and operations teams reporting and logging unusual occurrences (property damage injuries theft) and preparing detailed error-free incident reports within policy guidelines.
Project Coordination & Administration: Perform tasks related to finance general administration space planning and event management. Manage and coordinate office moves and modifications to support workspace changes.
Team Support & Coverage: Provide back-up support and coverage for absent team members and offer emergency on-site attendance when required.
Critical Competencies
Attitude: Proactive positive solution-oriented and enthusiastic.
Client Focus: Professional customer service-oriented able to interact with all staff levels and capable of managing conflict constructively.
Leadership & Collaboration: Able to lead groups effectively and work collaboratively as part of a team.
Organizational Skills: Excellent planning organizational skills ability to prioritize work meet tight deadlines and manage multiple operational matters.
Problem Solving: Capacity to deal with ambiguity solve problems effectively think analytically and employ holistic long-term solutions.
Personal Characteristics: Strong verbal and written communicator (English & local language) active listener skilled in using positive language self-motivated and passionate about quality and detail.
Location:
On-site SingaporeJob Tags:
HiringIf this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Required Experience:
IC
Key Skills
- Microsoft Office
- Customer Service
- Organizational skills
- Microsoft Outlook
- Facilities Management
- CMMS
- OSHA
- Maintenance
- Filing
- Administrative Experience
- Property Management
- Contracts
About Company
Provides business consulting; investment banking services including corporate finance and investment advisory on mergers and acquisitions; asset management services including fund, portfolio and wealth management; real estate property management and brokerage services.
