Analyst, Document Control

We are looking to add documentary control analyst to join our team. The candidate will be responsible for planning implementing and maintaining best practices in document management and project management solutions. The incumbent will also be responsible for document creation revision and template management as well as other administrative tasks as needed.

CIMAs Energy & Resources team is a key player in the energy transition. With more than 700 highly qualified professional in this business sector we are one of the largest teams specializing in this discipline among consulting engineering firms in Canada. Guided by an entrepreneurial culture based on innovation sustainability multidisciplinary agility and collaboration we support our clients at all stages of their projects from feasibility studies to commissioning. From the production of electricity from renewable sources to resource transformation our expertise markets are the driving force of a successful energy transition. Regardless of the delivery mode our clients choose we have the skills and experience required to deliver innovative solutions adapted to their reality. Join us and immerse yourself in a dynamic innovative and collaborative environment where youll make a real impact. Together well push boundaries and go above whats expected of us to meet the challenges of tomorrow and engineer a better world!

Primary responsibilies 

• Plan and implement document management procedures; sending and tracking RFIs transmittals and shop drawings as well as contract management support 
• Make recommendations based on the clients business needs and assist in the search for optimal document management platform or project management solutions as needed  
• Manage templates and troubleshoot as needed 
• Proof reading and formatting documents (reports proposals presentations etc.) 
• Communicate information to the teams involved in the project 
• Ensure that the transfer and sharing of information meets the network security standards 
• Project sheet creation as well as manage the control logs required for the project 
• Organize the reception transmission coding classification and archiving processes of all incoming and outgoing documents for the projects under their supervision
• Take meeting minutes on an as-needed basis

Qualifications :

• 5-8 years of experience in document control information governance and/or administrative capacities 
• Excellent analytical skills particularly with respect to technologies and databases 
• Highly proficient in Microsoft Word and Sharepoint 
• Adept at learning new softwares  
• Experience with paperless environments 

Why choose CIMA Because we offer you: 

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week 
• Employee and Family Assistance Program 
• Retirement Savings Plan (RRSP) with up to 4% employer contribution 
• As an employee-owned company an annual opportunity to purchase shares for all employees 
• Flexible work schedule in a hybrid work mode 
• Work/Life balance policy across Canada 
• 3-5 weeks of vacation based on years of relevant experience 
• Tailored training to improve your existing skills 

Additional Information :

Ethics and integrity are fundamental values at CIMA. That is why we are committed to ensuring equal access to resources and opportunities for candidates regardless of their identity (race ethnicity colour religion gender age disability sexual orientation gender identity or expression socio-economic status or background etc.).

In keeping with the principles of employment equity we encourage all applications including but not limited to those from women Indigenous people people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

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Remote Work :

No

Employment Type :

Full-time