Administrative Officer (Post Level 10)
Share
Job Location:
Stellenbosch - South Africa
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Department Description/Departement Beskrywing
Faculty of Science
Department of Chemistry and Polymer Science
Administrative Officer (Post Level 10)
(Stellenbosch Campus)
Ref. NW02/264/1025
The Department of Chemistry and Polymer Science is one of the largest departments in the Faculty of Science at Stellenbosch University (SU) and has 23 academic and 20 support staff spread over
five buildings on the Stellenbosch campus.
The Department has a very active and innovative undergraduate teaching programme and a comprehensive postgraduate research programme with approximately 100 enrolled postgraduate students.
The support services in the Department are currently divided into three support environments (hubs).
The incumbent will perform duties in one of these hubs that include departmental admin support to academic staff involved with undergraduate teaching as well as support to postgraduate research
groups.
Fakulteit Natuurwetenskappe
Departement Chemie en Polimeerwetenskap
Administratiewe Beampte (Posvlak 10)
(Stellenbosch-kampus)
Verw. NW02/264/1025
Die Departement Chemie en Polimeerwetenskap is een van die grootste departemente in die Fakulteit Natuurwetenskappe by die Universiteit Stellenbosch (US) en het 23 akademiese en 20
steunpersoneel versprei oor vyf geboue op die Stellenbosch-kampus.
Die Departement het n baie aktiewe en innoverende voorgraadse onderrigprogram en n omvattende nagraadse navorsingsprogram met ongeveer 100 ingeskrewe nagraadse studente. Die
steundienste in die Departement is tans in drie ondersteuningsomgewings (hubs) ingedeel.
Die posbekler sal pligte in een van hierdie hubs uitvoer met inbegrip van administratiewe steun aan akademiese personeel gemoeid met voorgraadse onderrig sowel as steun aan nagraadse
navorsingsgroepe.
Duties/Pligte
Financial administration and budget control
Administrative support
Finansile administrasie en begrotingsbeheer
departemele beurse ad hoc-betalings skakeling met debiteure en krediteure.
Administratiewe ondersteuning
Job Requirements/Pos Vereistes
Recommendation/Aanbeveling
How To Apply/Hoe Om Aansoek Te Doen
#LI-POST
#PSS
The University is committed to employment equity (EE) and appointments will be made in line with the institutional EE Plan. Only South African citizens from the designated groups will be considered for appointment.
Stellenbosch University reserves the right not to make an appointment.
Your application comprising a comprehensive curriculum vitae (including the names and email addresses of at least three references) must reach the University before or on the closing date in the advertisement.
Apply online at by clicking Apply now at the top to the right of the page for the specific vacancy.
The University reserves the right to investigate qualifications and conduct background checks on all candidates.
The Occupational Health and Safety Act requires people in occupations that entail potential exposure to certain hazards (such as noise hazardous chemical substances and hazardous biological agents) to undergo medical screening to determine whether they be fit to work in those occupations.
If you have received no feedback from the University after four to six weeks of the closing date kindly accept that your application was unsuccessful.
Die Universiteit Stellenbosch is tot gelyke indiensneming (GI) verbind en aanstellings word ooreenkomstig die institusionele GI-plan gemaak. Slegs Suid-Afrikaanse burgers uit die aangewese groepe sal vir aanstelling oorweeg word.
Die Universiteit Stellenbosch behou die reg voor om nie n aanstelling te maak nie.
U aansoek moet vergesel wees van n volledige curriculum vitae (met die name en e-posadresse van minstens drie referente) en moet die Universiteit voor of op die sluitingsdatum in die
advertensie bereik.
Doen aanlyn by aansoek deur op Apply now regs boaan die bladsy vir die spesifieke vakature te klik.
Die Universiteit behou die reg voor om kwalifikasies na te gaan en agtergrondinligting oor alle kandidate in te win.
Die Wet op Beroepsgesondheid en Veiligheid vereis dat persone in beroepe met potensile blootstelling aan sekere gevare (soos geraas gevaarlike chemiese stowwe en gevaarlike biologiese
middels) mediese keuring moet ondergaan om vas te stel of hulle geskik is om in sulke beroepe te werk.
Indien u nie binne vier tot ses weke na die sluitingsdatum van die Universiteit verneem nie aanvaar asseblief dat u aansoek onsuksesvol was.
Enquiries/Navrae
Enquiries about this post: Mrs Athalea Minnaar on or at
Enquiries about remuneration/benefits and technical assistance with the electronic application process: Human Resources Client Services Centre on (Stellenbosch) or
(Tygerberg) or at
Navrae oor hierdie pos: Mrs Athalea Minnaar by or at
Navrae oor vergoeding/voordele en tegniese ondersteuning met die elektroniese aansoekproses: Menslike Hulpbronne Klintedienssentrum by (Stellenbosch) of (Tygerberg) of by
Faculty of Science
Department of Chemistry and Polymer Science
Administrative Officer (Post Level 10)
(Stellenbosch Campus)
Ref. NW02/264/1025
The Department of Chemistry and Polymer Science is one of the largest departments in the Faculty of Science at Stellenbosch University (SU) and has 23 academic and 20 support staff spread over
five buildings on the Stellenbosch campus.
The Department has a very active and innovative undergraduate teaching programme and a comprehensive postgraduate research programme with approximately 100 enrolled postgraduate students.
The support services in the Department are currently divided into three support environments (hubs).
The incumbent will perform duties in one of these hubs that include departmental admin support to academic staff involved with undergraduate teaching as well as support to postgraduate research
groups.
Fakulteit Natuurwetenskappe
Departement Chemie en Polimeerwetenskap
Administratiewe Beampte (Posvlak 10)
(Stellenbosch-kampus)
Verw. NW02/264/1025
Die Departement Chemie en Polimeerwetenskap is een van die grootste departemente in die Fakulteit Natuurwetenskappe by die Universiteit Stellenbosch (US) en het 23 akademiese en 20
steunpersoneel versprei oor vyf geboue op die Stellenbosch-kampus.
Die Departement het n baie aktiewe en innoverende voorgraadse onderrigprogram en n omvattende nagraadse navorsingsprogram met ongeveer 100 ingeskrewe nagraadse studente. Die
steundienste in die Departement is tans in drie ondersteuningsomgewings (hubs) ingedeel.
Die posbekler sal pligte in een van hierdie hubs uitvoer met inbegrip van administratiewe steun aan akademiese personeel gemoeid met voorgraadse onderrig sowel as steun aan nagraadse
navorsingsgroepe.
Duties/Pligte
Financial administration and budget control
- Timeously and efficiently executing financial administrative tasks related to the daily functioning of the Department and in line with Stellenbosch Universitys financial policies including
- Managing cost centres of academic staff and researchers in the Department.
- Using the Universitys financial system to enter and extract financial data with a thorough understanding of the Departments cost centres and accounts.
- Liaising internally with SUs purchasing and procurement divisions financial services and the vehicle fleet.
- Responsible for all administrative and financial tasks regarding arrangements for national and international travel accommodation and conference attendance for academic staff (with
Administrative support
- Receiving visitors interacting with students and effectively managing e-mail and telephonic enquiries.
- Maintaining an effective filing system of departmental documents.
- Providing secretarial and administrative support to academic staff members and undergraduate and postgraduate students.
- Handling undergraduate teaching and assessment administration.
- Handling the departmental postgraduate administration.
- Administering and scheduling activities for the Department of Chemistry and Polymer Science (scheduling meetings and planned activities events coordination monitoring and managing
- Compiling financial statements memoranda and other relevant documents as needed.
- Coordinating effective internal communication with departmental staff and students.
Finansile administrasie en begrotingsbeheer
- Die tydige en doeltreffende uitvoer van finansile administratiewe take wat verband hou met die daaglikse funksionering van die Departement en in ooreenstemming met die finansile beleid
departemele beurse ad hoc-betalings skakeling met debiteure en krediteure.
- Bestuur kostepunte van akademiese personeel en navorsers in die Departement.
- Gebruik die Universiteit se finansile stelsel om finansile data in te voer en te onttrek met n deeglike begrip van die Departement se kostepunte en rekeninge.
- Verantwoordelik vir die interne skakeling met die US se aankope- finansile dienste- en voertuigpoelafdelings.
- Verantwoordelik vir alle administratiewe en finansile take gemoeid met nasionale en internasionale reis- verblyf- en konferensiebywoningsrelings vir akademiese personeel (in
Administratiewe ondersteuning
- Ontvang besoekers skakel met studente en die effektiewe bestuur van e-pos- en telefoniese navrae.
- Die instandhouding van n effektiewe liasseringstelsel van departementele dokumente.
- Verleen sekretarile en administratiewe ondersteuning aan akademiese personeel en voorgraadse en nagraadse studente.
- Hanteer voorgraadse onderrig- en assesseringsadministrasie.
- Hanteer die departementele nagraadse administrasie.
- Administreer en skeduleer aktiwiteite vir die Departement Chemie en Polimeerwetenskap (skedulering van vergaderings en beplande aktiwiteite monitering en bestuur van dagboeke neem
- Die opstel van finansile state memorandums en ander toepaslike dokumente soos benodig.
- Kordinering van effektiewe interne kommunikasie met departementele personeel en studente.
Job Requirements/Pos Vereistes
- A post-matric secretarial or administrative qualification at NQF Level 7 or higher.
- At least five years secretarial and/or administrative experience.
- Knowledge and experience of financial administration and information systems.
- The ability to liaise appropriately and effectively with individuals at all levels both within and outside the University.
- Proven computer proficiency - intermediate to advanced - in the use of the Microsoft Office package (Word Excel PowerPoint Outlook and Teams). Shortlisted candidates will be required to
- Excellent verbal and written communication skills in English.
- The ability to work under pressure without compromising accuracy.
- Outstanding interpersonal skills.
- The ability to work independently as well as in a team.
- Excellent organisational skills and the ability to adhere to deadlines.
- n Naskoolse kwalifikasie in n sekretarile of administratiewe rigting op NKR-vlak 7 of hor.
- Minstens vyf jaar se sekretarile en/of administratiewe werkservaring.
- Kennis en ervaring van finansile administratiewe en inligtingstelsels.
- Die vermo om toepaslik en effektief met persone op alle vlakke binne sowel as buite die Universiteit te skakel.
- Bewese rekenaarvaardigheid (intermedir tot gevorderd) in die gebruik van die Microsoft Office pakket (Word Excel Powerpoint Outlook en Teams). Daar sal van kortlyskandidate verwagword
- Voortreflike mondelinge en skriftelike kommunikasievaardighede in Engels.
- Die vermo om onder druk te funksioneer sonder om akkuraatheid in te boet.
- Uitmuntende interpersoonlike vaardighede.
- Die vermo om onafhanklik sowel as in spanverband te kan werk.
- Uitstekende organisatoriese vaardighede en die vermo om sperdatums na te kom.
Recommendation/Aanbeveling
- A general working knowledge of scientific terminology.
- Some prior exposure to the use of chemical drawing software.
- Prior experience of administration work at a higher education institution.
- Prior experience in using Stellenbosch Universitys online systems (SUNLearn STEMLearn SUNStudent SUNFin etc.).
- An excellent spoken and written command of Afrikaans.
- n Algemene werkskennis van wetenskapsterminologie.
- Vorige blootstelling aan die gebruik van tekensagteware vir chemie.
- Vorige ervaring van administratiewe werk in n horonderwysomgewing.
- Vorige ervaring in die gebruik van die Universiteit Stellenbosch se aanlynstelsels (SUNLearn STEMLearn SUNStudent SUNFin ens.).
- Voortreflike mondelinge en skriftelike kommunikasievaardighede in Afrikaans.
How To Apply/Hoe Om Aansoek Te Doen
#LI-POST
#PSS
The University is committed to employment equity (EE) and appointments will be made in line with the institutional EE Plan. Only South African citizens from the designated groups will be considered for appointment.
Stellenbosch University reserves the right not to make an appointment.
Your application comprising a comprehensive curriculum vitae (including the names and email addresses of at least three references) must reach the University before or on the closing date in the advertisement.
Apply online at by clicking Apply now at the top to the right of the page for the specific vacancy.
The University reserves the right to investigate qualifications and conduct background checks on all candidates.
The Occupational Health and Safety Act requires people in occupations that entail potential exposure to certain hazards (such as noise hazardous chemical substances and hazardous biological agents) to undergo medical screening to determine whether they be fit to work in those occupations.
If you have received no feedback from the University after four to six weeks of the closing date kindly accept that your application was unsuccessful.
Die Universiteit Stellenbosch is tot gelyke indiensneming (GI) verbind en aanstellings word ooreenkomstig die institusionele GI-plan gemaak. Slegs Suid-Afrikaanse burgers uit die aangewese groepe sal vir aanstelling oorweeg word.
Die Universiteit Stellenbosch behou die reg voor om nie n aanstelling te maak nie.
U aansoek moet vergesel wees van n volledige curriculum vitae (met die name en e-posadresse van minstens drie referente) en moet die Universiteit voor of op die sluitingsdatum in die
advertensie bereik.
Doen aanlyn by aansoek deur op Apply now regs boaan die bladsy vir die spesifieke vakature te klik.
Die Universiteit behou die reg voor om kwalifikasies na te gaan en agtergrondinligting oor alle kandidate in te win.
Die Wet op Beroepsgesondheid en Veiligheid vereis dat persone in beroepe met potensile blootstelling aan sekere gevare (soos geraas gevaarlike chemiese stowwe en gevaarlike biologiese
middels) mediese keuring moet ondergaan om vas te stel of hulle geskik is om in sulke beroepe te werk.
Indien u nie binne vier tot ses weke na die sluitingsdatum van die Universiteit verneem nie aanvaar asseblief dat u aansoek onsuksesvol was.
Enquiries/Navrae
Enquiries about this post: Mrs Athalea Minnaar on or at
Enquiries about remuneration/benefits and technical assistance with the electronic application process: Human Resources Client Services Centre on (Stellenbosch) or
(Tygerberg) or at
Navrae oor hierdie pos: Mrs Athalea Minnaar by or at
Navrae oor vergoeding/voordele en tegniese ondersteuning met die elektroniese aansoekproses: Menslike Hulpbronne Klintedienssentrum by (Stellenbosch) of (Tygerberg) of by
Required Experience:
Unclear Seniority
Key Skills
- Fiscal Management
- Microsoft Access
- Employee Evaluation
- Military Experience
- Business Management
- Strategic Planning
- Project Management Software
- Administrative Experience
- Budgeting
- Human Resources
- Financial Management
- Word Processing
