2025-2026 Administrative Assistant to Federal Programs, ESL, and PreK Administrator

Administrative Assistant to Federal Programs

ESL and PreK Administrator

Central Office

12 month position

Montgomery County Public Schools in Virginia is now accepting applications for an Administrative Assistant to Federal Programs ESL and PreK Administrator. This person is responsible for supporting the administrator in preparing for federal grant applications to effectively follow processes outlined by local state or federal guidelines. This role is responsible for managing grant allocations and movement of funds through the expenditure process as well as preparing them for reimbursement. The assistant will also be responsible for supporting the administrator in the daily operation and task for the Preschool program and English as Second Language program.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent required
• Effective communication organizational and interpersonal skills
• Working knowledge of the Google platform (Gmail Calendar Docs Sheets Slides Sites)
• Working knowledge of the Microsoft suite (Word Excel PowerPoint)
• Ability to maintain accurate financial and inventory information
• Functional knowledge of accounting and keeping ledgers
• Ability to support and assist administrator in preparation for program activities specifically to the Preschool program and English as Second Language program
• Functional knowledge of modern professional office workflow
• Effective in following process written by localities state or federal guidelines
• Effective verbal and written communication skills
• Ability to maintain an unquestionable degree of confidentiality
• Ability to multi-task work with interruptions and work under pressure
• Ability to be dependable and punctual
• Such alternatives to the above qualifications as may be found appropriate and acceptable

PREFERRED QUALIFICATIONS:

• Associate or Bachelors degree in Business Administration Communications or related field or equivalent education and/or experience in administrative office skills
• Experience in a public school system
• Experience in integrated software systems

PRIMARY RESPONSIBILITIES:

• Providessupport to the Curriculum department
• Maintains records and files
• Types correspondence
• Prepares reports
• Assists parents with inquiries and directs questions to the appropriate Director or Administrator
• Performs other job related duties as assigned

Salary:$33280.00 - $62184.54annually with benefits; commensurate with experience and pro-rated to start date

FLSA Status:Non Exempt

BENEFITS:

Anthem Medical Plans -Multiple options available for comprehensive medical and prescription coverage

Ameritas Vision Plan -Coverage includes eye exams lenses frames and contact lenses

Delta Dental Plan - FREEDelta Dental coverage for employees spouses and families

Carilion EAP-FREEConfidential Employee Assistance Program providing support for mental health legal financial concerns and crisis support available to employees and their families

Generous Employee Leave Benefits -MCPS offers leave benefits for PT and FT employees including paid sick leave personal leave funeral leave and annual leave. Employees can also join a sick leave bank for extended medical absences and earn wellness leave.

Virginia Retirement System (VRS)- Full-time employees are eligible for the VRS and enrolled in Group Life Insurance at no cost. MCPS contributes a certain percentage to your individual retirement account.

Employee Sick Leave Bank- Employees earning sick leave may elect to join our Sick Leave Bank which allows employees to access days in the event of a catastrophic or long term illness when the employee has exhausted all other leave available.

You may visit the link below for quick access to your employee benefits portal page. Look around to find your offered policy information claim forms search for a provider and more.

DATE: Open until filled

EEO Statement:

The Montgomery County School Board is an equal opportunity employer committed to nondiscrimination in recruitment selection hiring pay promotion retention or other personnel action affecting employees or candidates for employment. Therefore discrimination in employment against any person on the basis of race color religion ethnic or national origin sex pregnancy childbirth or related medical conditions age marital status sexual orientation gender identity disability political affiliation status as a veteran and genetic information (including family medical history) is prohibited. Personnel decisions shall be based on merit and the ability to perform the essential functions of the job with or without reasonable accommodation when necessary. The Montgomery County School Board shall provide facilities programs and activities that are accessible usable and available to qualified disabled persons. Further the Montgomery County School Board shall not discriminate against qualified disabled persons in the provision of health welfare and other social services.

The following persons have been designated to handle inquiries regarding non-discrimination policies:

Director of Human Resources and Assistant Director of Human Resources

750 Imperial Street SE Christiansburg VA 24073

Required Experience:

IC