Administrative Assistant-Stivers Midwest Pro Upfitters

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Administrative Assistanat

Stivers Midwest Pro Upfitters

Stivers Midwest Pro Upfitters (a division of Stivers Ford Lincoln) specializes in innovative upfitting solutions for public safety and emergency vehicles including law enforcement and specialized departmental needs. We pride ourselves on delivering industry-leading products and services to support our communities.

Job Summary:

We are seeking a reliable and organizedAdministrative Assistantto join our team. This role will handle standard administrative tasks while also managing accounts payable responsibilities. The ideal candidate will thrive in a dynamic environment supporting our upfitting operations.

Key Responsibilities:

• Perform general administrative duties including answering phones greeting visitors scheduling appointments and managing correspondence.
• Maintain filing systems organize documents and handle data entry with accuracy.
• Assist with office supply management and coordinate with vendors as needed.
• Process accounts payable including reviewing invoices verifying accuracy preparing payments and reconciling accounts.
• Support team members with reports presentations and other ad-hoc tasks.
• Ensure compliance with company policies and procedures in all financial and administrative activities.

Requirements:

• High school diploma or equivalent; associates degree in business administration or related field preferred.
• Previous experience as an administrative assistant or in a similar role.
• Proven experience in accounts payable including familiarity with invoicing payment processing and basic accounting software (e.g. QuickBooks).
• Strong proficiency in Microsoft Office Suite (Word Excel Outlook).
• Ability to work independently and as part of a team in a fast-paced setting.
• Knowledge of the automotive or upfitting industry is a plus but not required.
• Professional well-kept appearance and pleasant demeanor.

What We Offer:

• Hourly wage $21-$28 per hour based on experience.
• Monday- Friday hours (5 days 40 hour work week).NO Saturdays or Sundays.
• Comprehensive benefits package including health insurance paid time off and retirement options.
• Opportunities for growth in a supportive and innovative work environment.