RRS Office Manager
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Job Location:
San Antonio, TX - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Mission: The mission of Catholic Charities is to provide for the needs of our community through selfless service under the sign of love.
Summary: The Office Manager will oversee the day-to-day administrative operations of the office ensuring efficiency organization and a professional work environment. This role requires exceptional organizational skills attention to detail and the ability to manage multiple priorities while supporting staff coordinating office resources clearly communicating with leadership and maintaining smooth workflows.
Position Responsibilities:
Oversee daily office operations including monitoring agency vehicle usage managing conference room reservations preparing rooms for meetings and special events and coordinating scheduling for all intake rooms and classroom use.
Manage incoming and outgoing mail including collecting and delivering mail/payments from the home office to the CCAOSA headquarters and distributing to designated staff.
Maintain organized records of office policies including fire safety evacuation and emergency disaster plans.
Label and track inventory of supplies and equipment purchased through programs for general office use.
Oversee the front lobby and maintain its upkeep.
Manage the food pantry & clothes closet including receiving and sorting all donations and track its value and quantity given to clients ensuring client demographics are captured and services rendered are entered into the agency database; complete all required documentation for donations provided.
Manage the back storage/donation area and ensuring its upkeep.
Provide Supportive Supervision to staff on a quarterly basis.
Complete annual employee evaluations for all staff supervised
Complete biweekly timesheet approvals for supervised staff.
Must complete all required professional development assigned in a timely manner.
Adherence to the Code of Conduct and the Faith and Moral is mandatory.
Must be sensitive to the service populations cultural and socioeconomic characteristics.
Every employee is required to take a solution-oriented approach in their interactions and undertakings as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self others.
Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information services rendered to clients donors names and gifts internal and external investigations or results of any investigations and financial information.
Other duties as assigned by Associate Senior Director.
Competencies:
Teamwork
Thorough
Adaptability
Managing Change
Customer Service
Minimum Qualifications:
- Education
- Associates degree preferred but not required; or equivalent of 1-year experience in a social service environment that demonstrates a sensitivity and appreciation for diverse cultural populations.
- License and Credentials
- o Reliable transportation
- o Valid driver license
- o Valid vehicle insurance
- o Must have clean driving record
Minimum Knowledge and Skills:
- A solid grasp of data entry software such as excel and adobe.
- Knowledge of Program Manuals and Operational Guidelines.
- Skilled in using personal computer various software email and internet
- Must be detail oriented organized self-motivated work well independently and on a team.
- Must have good written and verbal skills.
- Must have good critical thinking and problem-solving skills.
- Bilingual is a plus but not required
Disclaimer:
This is not necessarily an exhaustive list of all responsibilities skills duties requirements efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g. emergencies changes in personnel workload etc.) ** This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position.**
Catholic Charities is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website at . You must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview you will be contacted.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
About Company
The Archdiocese of San Antonio encompasses 27,841 square miles and 19 counties serving more than 1 million Catholic residents in the South Texas area.
