Executive Assistant
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Job Location:
Monthly Salary:
Posted on:
18 days ago
Vacancies:
1 Vacancy
Job Summary
Join a Challenger
Being a traditional bank just isnt our thing so we challenge ourselves to get creative in providing innovative banking solutions for Canadians.
How do we get there With a talented team of inquisitive and agile challengers that break through the status quo. So if youre passionate about redefining the future of bankingwhile having funthis could be your next big opportunity.
Our company continues to grow and today we serve more than 670000 people acrossCanadathrough Equitable BankCanadasChallenger Bank and have been around for more than 50 years. Equitable Banks wholly-owned subsidiary Concentra Bank supports credit unions acrossCanadathat serve more than six million members. Together we have over$125 billionin combined assets under management and administration with a clear mandate to drive change in Canadian banking to enrich peoples customers have named our EQ Bank digital platform () one of the top banks in Canada on the Forbes Worlds Best Banks list since 2021.
Purpose of Job:
As an Executive Assistant you will provide high-quality administrative support to 34 senior leaders at Equitable Bank. You will manage calendars meetings travel and communications with professionalism and efficiency. This role requires strong organizational skills adaptability and the ability to manage shifting priorities in a fast-paced environment. You will also collaborate with other Executive Assistants on special projects as needed gaining exposure to broader initiatives while contributing to the success of the executive team.
The Work!
- Calendar & Time Management: Coordinate and maintain complex calendars proactively resolving scheduling conflicts and prioritizing high-impact meetings while adapting to last-minute changes with ease.
- Meeting & Event Coordination: Organize logistics for meetings and events including agendas materials room bookings and catering.
- Communication Management: Draft and proofread internal and external communications on behalf of the executive(s). Monitor and triage email correspondence escalating as appropriate.
- Travel & Expense Support: Arrange travel and accommodations. Prepare and reconcile expense reports in a timely manner.
- Document & Records Management: Prepare and format documents and presentations.
- Maintain organized digital and physical filing systems.
- Cross-functional Liaison: Serve as a point of contact for internal and external stakeholders representing the executive office with professionalism.
- Office & Project Support: Assist with general office tasks such as printing filing courier coordination and greeting visitors. Collaborate with Senior Executive Assistants on special projects and initiatives as needed.
- Digital Savviness: Leverage digital tools and platforms (e.g. Zoom DocuSign cloud based systems) to support virtual collaboration document sharing and workflow optimization.
Lets Talk about You!
- 3-5 years of experience in an administrative or executive assistant role ideally within financial services or a regulated industry.
- Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) and collaboration tools (e.g. MS Teams SharePoint Concur).
- Strong written and verbal communication and interpersonal skills.
- Excellent organizational skills with high attention to detail and accuracy.
- Ability to manage multiple priorities and adapt to changing demands.
- Proven ability to manage sensitive information with integrity and discretion.
- Bilingualism (English/French) is an asset.
- Post-secondary education in business administration or a related field is preferred.
- Commitment to diversity equity and inclusion in all communications and interactions is valued and encouraged.
What we offer For full-time permanent roles
Competitive discretionary bonus
Market leading RRSP match program
Medical dental vision life and disability benefits
Employee Share Purchase Plan
Maternity/Parental top-up while you care for your little one
Generous vacation policy and personal days
Virtual events to connect with your fellow colleagues
Annual professional development allowance and a comprehensive Career Development program
A fulfilling opportunity to join one of the top FinTechs and help create a new kind of banking experience
The incumbent will be working hybrid and in office time will be spent working from Equitable Banks additional office space located at 2200-25 Ontario Street Toronto ON.
Equitable Bank is deeply committed to inclusion. Our organization is stronger and our employees thrive when we honour and celebrate everyones diverse experiences and tandem with that commitment we support and encourage our staff to grow not just in their career path but personally as well.
We commit to providing a barrier-free recruitment process and work environment for all applicants. Please let us know of any accommodations needed so that you can bring your best self to the application process and candidates considered for hire must successfully pass a criminal background check and credit check to qualify for hire. While we appreciate your interest in applying an Equitable recruiter will only contact leading candidates whose skills and qualifications closely match the requirements of the position.
We cant wait to get to know you!
Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
At Equitable Bank, we specialize in providing branchless financial services that meet the unique needs of all Canadians. Our range of mortgages, savings accounts and investment options are designed to offer the right solutions to match any unique circumstance.
