Event Technology Coordinator, Corporate Events

First Global Management Services

Job Location:

Hong Kong - Hong Kong

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Building a Brand Starts with a Story

FIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.

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What You Would Get To Do

The Event Technology Coordinator is responsible for assisting the event technology team with registration websites and database management ensuring consistency in information accuracy of new and existing data and list generation. This role may also need to provide support to the event delivery team needing assistance with event and meeting coordination.

Limited domestic and/or international travel may be required with this role.

Your Contributions

Support the team with event registration websites app builds and all technological aspects of our events
Database management to ensure consistency in information accuracy of new and existing data and list generation
Effectively communicate with internal and external clients via available communication lines; responding to all client queries within the agreed service level agreements
Assist in contacting clients for relevant information pertaining to the event
Coordination of name badges tent cards place cards departure notices email confirmations agenda signage etc. where appropriate
Lead onsite registration procedures including training temp staff and monitoring attendee participation.
Travel periodically to oversee attendee logistics and registration for off-site events.
Create and distribute post-event client surveys
List manipulation to provide team members with relevant registration data year-on-year statistics and insight into varied elements and event analytics
Track and maintain time spent on projects to accurately reflect the work being done

What We Are Looking For

Bachelors Degree Preferred
Related experience in Data Management and Event Technology including entry-level meeting planning and coordination (preferred but not essential)
Highly motivated able to work independently
Exhibit strong work ethic patience and a winning attitude
Strong oral and written communication skills
Flexible and willing to work outside regular business hours (evenings & weekends)
Ability to travel for events when required
Ability to manage multiple projects simultaneously
Strong proficiency with Microsoft Office specifically with Excel

#LI-TS1 #LI-Onsite

FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs job requirements and individual qualifications without regard to race color religion or belief national social or ethnic origin sex (including pregnancy) age physical mental or sensory disability sexual orientation gender identity and/or expression marital civil union or domestic partnership status past or present military service family medical history or genetic information family or parental status or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role please get in touch to discuss adjustments or other suitable roles.

Required Experience:

Building a Brand Starts with a StoryFIRST is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. FIRST has received numerous accolades including being listed amo...