ESS State Reporting & Monitoring Specialist

The ESS State Reporting and Monitoring Specialist is responsible for coordinating all state-mandated special education reporting and monitoring requirements across multiple states where Vertex-managed schools operate. This includes managing federal and state data submissions such as special education child counts discipline and removals reporting and other IDEA-related collections; overseeing compliance with state education agency monitoring cycles; and ensuring data accuracy integrity and timeliness.

ESSENTIAL FUNCTIONS:

Note: The essential functions below describe the general requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or most of the primary accountabilities listed below. Specific tasks responsibilities or competencies may be documented in the incumbents performance objectives as outlined by the incumbents immediate supervisor or manager.

The Specialist will:

• Develop and maintain annual compliance calendars and workflows for all reporting and monitoring requirements.

• Lead large-scale multi-state projects that span an entire school year or longer ensuring all deadlines and quality standards are met.

• Coordinate with internal teams and campus staff to gather validate and certify required data across systems.

• Serve as the primary liaison with state education agencies for data collections monitoring reviews and corrective actions.

• Establish and oversee data quality assurance processes proactively identifying and resolving discrepancies.

• Provide training tools and clear communication to school-based and network staff to ensure consistent reporting practices.

• Track state and federal regulatory changes related to special education data and translate requirements into internal procedures.

KNOWLEDGE SKILLS & ABILITIES:

Education Licensure or Certification:

• Special Education teaching certification.

• Masters Degree in Special Education or related field.

Work Experience or Related Experience:

• 5 years of experience in special education as a certified/licensed member of an IEP team.

• Demonstrable knowledge of federal laws and corresponding regulations pertaining to K-12 education for students with disabilities.

• Operational understanding of the educational requirements of states within which Vertex manages schools regarding program support & monitoring.

Specialized Knowledge Skills & Abilities:

Hard Skills

• Advanced proficiency in student information systems (SIS) special education data platforms and state reporting portals.

• Strong knowledge of IDEA reporting requirements including child count discipline and other federally data collections.

• Demonstrated ability to manage complex long-term projects with multiple deliverables and stakeholders.

• Expertise in data validation analysis and reconciliation to ensure accuracy and compliance.

• Proficiency with Microsoft Excel Google Workspace and project management tools (e.g. Asana).

• Ability to develop clear procedures guidance documents and training resources for staff.

Soft Skills

• Exceptional organization and time management with the ability to juggle overlapping deadlines across states.

• Strong attention to detail and accuracy ensuring error-free reporting.

• Clear and professional communication skills both written and verbal to engage with school teams and state agencies.

• Collaborative mindset with the ability to partner effectively across functions and build trust with diverse teams.

• Adaptability and problem-solving skills to navigate changing state regulations and unexpected challenges.

• High level of initiative and ownership with a commitment to continuous improvement and accountability.

• Capacity to remain calm under pressure and sustain focus during long-duration projects.

BACKGROUND CHECKS:

• The incumbent in this position will be required to pass a criminal history background check.

• Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times.

PHYSICAL AND TRAVEL REQUIREMENTS / WORK ENVIRONMENT:

• Travel between campuses is approximately 25% of the time.

• Valid drivers license is required.

• This position requires the need to lift objects (up to 25 pounds) on occasion.

• This position may require sitting for long periods at times talking on the phone standing kneeling stooping and long periods of concentration.

• Local in-state and out of state travel .

• Note: This job description does not state or imply that these are the only duties to be performed by the employee assigned to this position. Employees will be required to follow other job-related instructions and to perform other job-related duties directed by persons authorized to give instructions or assignments.