Operations and Systems Coordinator
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
17 days ago
Vacancies:
1 Vacancy
Job Summary
Classic Landscaping Nursery located in Kirkland WA serves the Seattle East Side with residential landscape design construction and maintenance. Were looking for a detail-oriented Operations and Systems Coordinator to improve our admin processes support field and design teams and fully implement our ERP system (Aspire). This role combines admin support and basic coordination to boost efficiency and excellence. Ideal candidate: Structured thinker with ops systems and coordination experience in landscaping or construction. Full-time reports to Administrative Director.
Key Responsibilities
- Systems Management: Roll out and optimize Aspire modules (e.g. procurement hiring catalogs). Manage catalog updates ensure workflow integration update standards/templates train team create SOPs and fix issues for better efficiency.
- Admin and Finance: Manage invoicing payroll reviews/validation client resolutions data entry reports and basic accounting for accuracy.
- Operations Coordination: Support field supervisors coordinate design packages review proposals/bids for accuracy using Aspire ensure smooth team hand-offs.
- CRM and Leads: Handle CRM in Aspire: Review screen and schedule inbound leads for quick follow-up.
- Training and Improvements: Train/retrain team on processes/systems spot workflow issues (e.g. approvals) add automations/checklists for better quality and speed.
- Operational Support: Manage HR tasks like employee onboarding/offboarding track metrics (e.g. errors completions) to align with OKRs and improve operations.
Requirements
Experience: 3-5 years in ops/admin/systems preferably in landscaping/construction. Must know ERP/CRM like Aspire/QuickBooks; CRM leads and HR basics a plus.
Skills: Analytical organized quick learner. Proficient in Microsoft Office data/accounting. Strong communicator independent worker.
Education: Degree in Business/Ops preferred or equivalent experience.
Attributes: Detail-focused proactive adaptable. Multitasker. Based in Seattle area with transportation for site visits/field work (e.g. measurements inventory).
Benefits
Medical dental and vision insurance
401k Match
PTO
Education reimbursement
Required Skills:
Horticulture proficiency (preferred) Systems thinker Self directed Access to a personal vehicle AutoCAD (preferred)
Required Education:
Operations and Systems
Company Industry
IT Services and IT Consulting
Key Skills
- Computer Science
- Active Directory
- Computer information Technology
- PowerShell
- OS
- Windows
- Database
- SCCM
- Linux
- SAN
- Troubleshoot
- Backup
- Setup
- Technical Support
- UNIX
