Administrative Assistant

Ontario Wholesale Energy (OWE) is a leading provider of Natural Gas & Electricity Supply across North America. Alongside our sister divisions Canadian Water Savings and Canadian Energy Savings Corp. we deliver innovative cost-effective energy and water conservation solutions to over 32000 businesses. With over 65 years of combined industry experience were not just shaping the future of utility management were leading it.

Were growing and were looking for an exceptional Administrative Assistant to support our Chief Administrative Officer (CAO) and help streamline business operations with poise professionalism and precision.

The Role: Administrative Assistant to CAO (with HR Support)

Youre not just an assistant youre the right hand to our CAO. You thrive in fast-paced environments have a keen eye for detail and possess the organizational prowess to keep multiple priorities on track. If you love making things run like clockwork and enjoy the human side of HR operations this is your opportunity to shine.

Key Responsibilities:

• Proactively manage and optimize the CAOs calendar meetings and travel arrangements
• Anticipate needs stay a step ahead and adapt plans as priorities shift
• Organize and lead internal events and executive team initiatives
• Assist in HR processes including onboarding and offboarding ensuring a smooth and professional employee experience
• Prepare agendas briefing documents and follow-ups for key meetings
• Create and maintain checklists org charts process flowcharts and other business-critical documentation
• Support financial admin tasks including monthly Visa reconciliation
• Liaise on behalf of the CAO with internal and external stakeholders handling sensitive communication with discretion
• Coordinate travel arrangements (flights hotels transportation) when needed
• Jump in on cross-functional projects or provide support to other Executives as required

Why Join Us

• Be part of an innovative company thats making a real impact in energy and water conservation
• Collaborate with a supportive and dynamic team of professionals
• Room to grow in a forward-thinking organization
• Competitive compensation and benefits
• A culture that values initiative ownership and excellence

What You Bring to the Table

• 3 years as an Administrative Assistant supporting C-level executives
• Strong experience in project coordination HR processes and calendar management
• Tech-savvy: proficient in MS Office Google Workspace DocuSign Visio Trello SharePoint HRIS systems (e.g. Collage) and YouTrack
• Exceptional written and verbal communication skills
• Impeccable attention to detail and time management
• Unflappable under pressure and able to handle confidential matters with integrity
• A proactive can-do mindset youre always one step ahead
• Bonus: Experience in project management or PMP certification

At ONIT we are dedicated to fostering diversity equity and inclusion believing that all employees play a role in upholding our values. We encourage individuals from various backgrounds perspectives and life experiences to join us in addressing the worlds toughest challenges. Ensuring accessibility throughout the job application process is a priority for us at ONIT. If you require reasonable accommodations due to a disability whether visible or not please reach out to us at and we will gladly assist you