Administrative Assistant

Administrative Assistant

Are you an organized reliable professional who enjoys keeping things running smoothly behind the scenes StaffBuffalo is working with a well-established construction firm in Springville NY to hire a full-time Administrative Assistant to support their project management and bidding operations. This is an excellent opportunity to join a reputable and growing company that values teamwork flexibility and long-term commitment.

With a salary range of $45000$55000 per year and strong benefits including health dental 401(k) and paid time off this role is perfect for someone who takes pride in their work enjoys supporting a collaborative team and is looking for a stable long-term home in a family-oriented organization.

The ideal candidate is detail-oriented proactive and enjoys a mix of administrative and project coordination responsibilities. If youre someone who thrives in a small office setting enjoys being the glue that keeps everything flowing and loves the satisfaction of seeing a project come together this could be the perfect fit!

This is an on-site position based in Springville NY.

Responsibilities:

• Serve as the central point of contact for administrative and project coordination needs ensuring smooth communication across project managers engineers subcontractors and clients.
• Support public bid preparation including collecting documentation organizing bid packets and confirming compliance with MBE/WBE requirements.
• Download track and organize project plans specifications and addenda from bid platforms.
• Prepare and manage subcontract agreements purchase orders and related documentation for construction projects.
• Monitor subcontractor insurance certificates keeping all records current and compliant.
• Assist with document control maintaining organized digital and paper project files following company standards.
• Coordinate project start-up and close-out documentation in partnership with project managers and company leadership.
• Provide general administrative and office management support including scheduling supply ordering mail handling and answering phones.
• Collaborate with accounting and operations teams to support invoicing payroll documentation and financial tracking as needed.
• Assist in maintaining an efficient well-organized office environment where information flows smoothly and deadlines are met.

Qualifications:

• Previous administrative experience required; construction or project-based industry experience preferred but not required.
• Strong computer proficiency in Microsoft Office (Word Excel Outlook PowerPoint) and comfortable learning new systems.
• Excellent organizational and time-management skills with a strong attention to detail.
• Ability to handle multiple priorities and meet firm deadlines especially during bidding periods.
• Professional communication skills and the ability to work effectively with a variety of stakeholders (engineers contractors and funding agencies).
• Dependable and proactive with a positive attitude and willingness to learn.
• Associates or Bachelors degree preferred or equivalent relevant experience.

Compensation & Benefits:

• $45000$55000 annual salary depending on experience.
• Health dental and vision insurance.
• 401(k) with employer contribution.
• Paid time off and company holidays.

The advertised pay range represents what we believe at the time of this job posting that our client would be willing to pay for this position. Only in special circumstances where a candidate has education training or experience that far exceeds the requirements for the position would we consider paying higher than the stated range.

First time working with aRecruiter No problem! We make the process as smooth and straightforward as possible. Communication is key to get started all we need from you is an updated resume and some time to chat. Our team will get to know and your future career goals. Throughout the process we will provide resume feedback schedule and prepare you for interviews provide client feedback and coach you through the offer stage.

StaffBuffalois an Equal Opportunity Employer and does not discriminate in employment on account of race color religion national origin citizenship status ancestry age sex (including sexual harassment) sexual orientation gender gender identity or expression marital status physical or mental disability military status or unfavorable discharge from military service.

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