Administrative & Equipment Coordinator – Join a Life-Saving Mission

Administrative & Equipment Coordinator
Canandaigua New York
Full-Time MondayFriday 8:30 AM 4:30 PM
Pay: Depending on Experience starting at $22/hr. Benefits PTO and other ancillary benefits upon perm hire

Join a Mission That Saves Lives!
TES Staffing is proud to partner with a nonprofit community-based air medical service that provides life-saving care with speed safety and compassion; 24/7/365. Every minute counts in an emergency and this teams dedicated team of clinicians pilots and support staff deliver critical care when it matters most.

This is more than just a job; its a chance to be part of something extraordinary. Every role within this company plays a vital part in ensuring that someones worst day has a better outcome.

Why This Opportunity Matters
Following an exciting period of organizational growth this company is revitalizing this key position to strengthen operational support for its frontline teams. The Administrative & Equipment Coordinator will bring structure coordination and reliability to ensure that medical teams always have the tools and supplies they need to save lives.

If you thrive on purpose precision and teamwork this is your opportunity to join a mission-driven organization where your work truly makes a difference.

What Youll Do
Youll be the vital link between internal bases and teams; ensuring that equipment is operational supplies are stocked and operations run seamlessly. Youll manage logistics and administration while keeping the companys life saving missions fully equipped for action.
In this role you will:

• Coordinate maintenance repairs and vendor relationships for critical medical equipment (e.g. monitors ventilators portable hospital devices).
• Facilitate supply and equipment exchanges between bases (Syracuse Rome and beyond) traveling as needed.
• Maintain fully stocked sites ensuring each crew has what they need for every mission.
• Submit and track purchase orders and manage vendor communications.
• Support clinician hiring by coordinating skill assessments and documentation.
• Handle high-volume communications across staff leadership and vendors.
• Keep meticulous records of supply levels equipment logs and service schedules.

• Strong background in administration coordination or logistics; healthcare experience a plus.
• Outstanding organizational and communication skills.
• Ability to manage multiple priorities while staying calm under pressure.
• A collaborative proactive mindset with an eye for detail.
• Willingness to travel occasionally between base locations.
• Familiarity with medical equipment or healthcare settings is helpful but not required.

• Mission with Meaning: Every task you complete directly supports emergency teams saving lives across New York.
• Stable Predictable Schedule: MondayFriday no nights weekends or holidays.
• Team & Culture: Work with people who care deeply about service community and one another.
• Competitive Compensation: Starting at $22/hour commensurate with experience.
• Full Benefits Package: Health insurance PTO and retirement plan after probationary period.

This is a rare opportunity to bring your organizational skills to a mission that truly matters where compassion meets action and every role helps lift someone to safety.