Executive Assistant, Vice Chancellor of Human Resources

Austin Community College District

Job Location:

Highland, FL - USA

Monthly Salary: $ 57773 - 72216

Posted on: 26-10-2025

Vacancies: 1 Vacancy

Job Summary

Job Posting Closing Times: Job postings are removed from advertising at12:00 A.M.on the closing date e.g. at midnight on the day before the closing date.

Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. AR 4.0300.01

If you are a current Austin Community College employee please click this link to apply through your Workday account.

Austin Community College is a public two-year institution that serves a multicultural population of approximately 41000 credit students each Fall and Spring semester. We embrace our identity as a community college as reflected in our mission statement. We promote student success and community development by providing affordable access through traditional and distance learning modes to higher education and workforce training including appropriate applied baccalaureate degrees in our service area.

As a community college committed to our mission we seek to recruit and retain a workforce that:

Values intellectual curiosity and innovative teaching
Is attracted by the colleges mission to promote equitable access to educational opportunities
Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students low-income students and students from underserved communities.
Focused on student academic achievement and postgraduate outcomes
Welcomes difference and models respectful interaction with others
Engages with the community both within and outside of ACC

Job Posting Title:

Executive Assistant Vice Chancellor of Human Resources

Job Description Summary:

The Executive Assistant to the Vice Chancellor of Human Resources helps serve students by playing a pivotal role in advancing HRs strategic and operational goals across the College. This high-functioning position provides executive-level support while serving as a connective hub for the HR department - anticipating needs coordinating priorities and actively removing barriers to enable a high-performing service-focused HR team.
This role serves as an extension of the Vice Chancellor managing a wide range of responsibilities with professional discretion and autonomy. The Executive Assistant partners closely with HR Business Partners operational leads and executive stakeholders across the district to ensure effective coordination timely action and alignment with ACCs values of Courage Compassion Joy and the spirit of YES!
The ideal candidate brings a systems mindset strong emotional intelligence and a proactive approach to process improvement operations and communication. With a focus on innovation trust and service this role is essential in shaping a responsive people-centered HR function that meets the needs of ACCs diverse workforce and student-facing divisions.

Job Description:

Principal Responsibilities

Provide executive-level administrative support to the Vice Chancellor of Human Resources and departmental leadership including calendar management meeting preparation communication coordination and confidential materials handling.
Coordinates and maintains multiple operating budgets. Receives and processes requests for budget expenditures such as travel equipment purchases and funds for other activities and events.
Serve as the central point of contact for internal and external inquiries on behalf of the Vice Chancellor triaging communications and facilitating timely follow-up.
Collaborate with HR Business Partners to support employee relations case intake and routing including initial documentation scheduling and employee communication as appropriate.
Assist in coordinating strategic HR initiatives operational projects and technology maximization (e.g. Workday TDX Maxient Gemini) ensuring progress tracking and stakeholder alignment.
Anticipate organizational needs and proactively remove barriers by streamlining processes developing templates and organizing systems that enhance departmental efficiency.
Maintain high-level visibility into divisional operations serving as a key liaison between HR leadership managers and institutional partners.
Partner with operational HR staff to monitor and respond to incoming stakeholder requests and tickets ensuring consistent high-quality service across the district.
Represent the HR Office professionally in meetings trainings and initiatives providing follow-up and continuity of information across workstreams.
Support the Vice Chancellors leadership agenda including coordinating Cabinet- and College-wide deliverables communication plans and response protocols.
Draft and edit internal communications reports agendas talking points and presentations on behalf of the Vice Chancellor.
Perform other duties as assigned.

Minimum Qualifications

Education

Associates degree.

Experience

One (1) year of related work experience providing administrative or executive-level support.

Supplemental Experience

High School Equivalency plus three (3) years of related experience may satisfy the minimum requirements.

Knowledge Skills and Abilities

Advanced knowledge of administrative and operational support functions including calendar and project management.
Understanding of employee relations principles and ability to maintain confidentiality neutrality and professionalism in sensitive contexts.
Strong interpersonal and communication skills with ability to build trust navigate ambiguity and maintain tact under pressure.
Demonstrated initiative and ability to work independently prioritize tasks and execute high-quality work with limited oversight.
Skill in problem-solving anticipating needs and offering process improvements.
Proficiency in Google Workspace Microsoft Office and awareness of emerging technologies including AI tools.
Knowledge of Workday or similar enterprise systems is a plus.
Experience developing templates process documentation or materials to support operations or change management.

Preferred Qualifications

Bachelors degree or higher.
Three (3) or more years of administrative support experience in an executive HR legal or operations-focused setting.
HR generalist knowledge and familiarity with personnel case intake or issue triage.
Experience serving as an executive proxy or connector across internal teams and external stakeholders.
Experience supporting organizational change strategic initiatives or culture-building efforts.

Special Requirements

Must be available for occasional work events on nights and weekends.
This position is located at the Highland Business Center with potential for limited telework based on department needs.

Physical Requirements

Work is performed in a standard office environment.
Subject to standing walking sitting bending reaching pushing and pulling.
Ability to lift objects up to 20 pounds.

Safety

Promotes and adheres to College safety protocols.
Promptly identifies and reports safety hazards and incidents.
Contributes to a culture of safety and operational excellence.

Salary Range

$57773 - $72216

Number of Openings:

Job Posting Close Date:

November 8 2025

Clery Act

As required by the US Department of Education employees are required to report violations under Title IX and under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act) you will be notified trained and provided resources for reporting.

Disclaimer

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add change amend or delete portions of this job description at any time with or without notice. Employees may be required to perform other duties as requested directed or addition reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.

Required Experience:

Job Posting Closing Times: Job postings are removed from advertising at12:00 A.M.on the closing date e.g. at midnight on the day before the closing date.Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the durat...