Executive Assistant Charter School Commission

EXEMPT JOB ANNOUNCEMENT

Executive Assistant - Charter School Commission

Salary: $75000 - $88000

Open Until Filled - Applications will be reviewed every Friday

The Washington State Charter School Commission (CSC) seeks to fill an Executive Assistant in the Commision. Thisfull-time permanentpositionis based in Olympia Washington. This position may be eligible for partial telework after onboarding/training is complete. Telework is a combination of in-building and off-site days.

The Washington State Charter School Commission (Commission) is an independent state agency. Our mission is to authorize high-quality charter public schools especially those designed to expand opportunities for students historically underserved in public education and to ensure the highest standards of accountability and oversight.

The Commission is guided by its Educational Equity Policy: we hold both a moral and legal obligation to cultivate schools where socio-economic status race gender language sexual orientation national origin and disability do not predict academic or life outcomes. Educational equity benefits all students and strengthens communities.

Candidates are strongly encouraged to visit to review the Commissions Strategic Plan and Educational Equity Policy.

MISSION

To authorize high-quality charter public schools and provide effective oversight and transparent accountability to improve educational outcomes for at-risk students.

VISION

Foster innovation and ensure excellence so that every student has access to and thrives in a high-quality public school.

Position Overview

Reporting to the Executive Director the Executive Assistant provides high-level confidential support to the Commissions leadership Commissioners and staff. This role ensures that agency operations communications and meetings are well-organized transparent and equity-centered.

Because the Commission is a small agency with statewide impact the Executive Assistant must bring strong organizational skills and a builder mindset someone who designs and improves systems manages multiple priorities and collaborates effectively with diverse partners. The role requires adaptability discretion and a commitment to equity in practice.

Key Responsibilities

Responsibilities include but are not limited to:

• Coordinate and manage office operations
  • Provide support in organizing and operating the Commission office
  • Purchase office supplies manage inventory and reporting. Understand and keep apprised of procurement and purchasing rules and regulations.
  • Assure the Executive Director and staff are fully prepared or updated before and after scheduled meetings on matters to be considered
  • Provide calendar management support to the Executive Director and Commission members.
  • Organize and maintain program records in accordance with the Public Records Act. Coordinate filing systems and archiving of key documents in accordance with state regulations. Manage public records requests for the agency.

• Coordinate the planning and organizing of in-person and virtual meetings workshops and conferences for the Commission including:
  • Pursuing and securing venues for future Board meetings within state fiscal guidelines and in consideration of Commission needs and preferences;
  • Making travel arrangements for Executive Director staff and Commission members including itineraries preparing meeting authorizations / travel authorization and processing reimbursements;
  • Arranging for the meeting facility catering equipment and member / staff accommodations;
  • Preparing and distributing meeting packets and materials; responsible for quality control and publishing of meeting materials online and hardcopy
  • Responsibility for ensuring all public comment to the Commission is delivered according to published timelines
  • Developing and disseminating public meeting notices developing the yearly calendar coordinating and composing the meeting agenda and establishing timelines;
  • Recording transcribing and distributing minutes
  • Preparing and completing meeting expense forms

• Writing and communication
  • Develop and edit program bulletins and memos newsletters web pages the Commissions website reports (surveys program evaluations legislative reports staffing papers etc.) and other publications. Ensure documents are successfully routed through the agency for approval prior to publishing.
  • Perform complex tasks such as mail/merge and sorting integrating text with graphics; use spreadsheet and database software to develop and maintain records prepare complex spreadsheets involving the development of formulas; use of presentation software such as PowerPoint to combine files to create reports use graphics software and recommend appropriate display of information.

• Serve as the agencys Rulemaking Coordinator
• Support cross-functional project and emerging needs
• Additional responsibilities in alignment with agency priorities

Required Qualifications

• At least five (5) years of progressively responsible administrative experience with two (2) or more years supporting a director or executive-level administrator. We value experience gained in community nonprofit tribal or other equity-centered environments.
• Demonstrated ability to advance equity transparency and inclusion in administrative communications and scheduling contexts.
• Commitment to fostering a positive work culture and environment.
• Strong time resource and project management skills; ability to manage multiple competing priorities.
• Excellent communication skills with the ability to generate accessible equity-centered materials.
• Demonstrated ability to adapt and co-create systems in evolving or small-agency contexts ensuring they are inclusive transparent and sustainable.
• Proficiency in Microsoft Office Suite and willingness to learn new tools.
• Experience supporting fiscal processes such as reimbursements and account processing.
• Ability to work varied schedules including evenings weekends and travel.

Desired Qualifications

• Bachelors degree or equivalent experience in business/public administration or related field.
• Experience in a nonprofit tribal or equity-centered environment.
• Knowledge of Washington State government contracting purchasing travel and meeting regulations.
• Experience working with boards elected/appointed officials or governing bodies.
• Familiarity with state rulemaking and public disclosure processes.

• Understanding of the Open Public Meeting Act and public disclosure laws and regulations

Compensation

Theannual compensation for the position is$75000 - $88000per year and depends upon experience educational background and qualifications. Geographic differentials may be applied based on work location of successful candidate. Washington State offers a generous benefit package including health dental and life insurance retirement and an optional deferred compensation program. Please visitHealth Care Authorityfor information regarding health benefits and theDepartment of Retirement Systemsfor retirement plan information.This position serves at the pleasure of the Executive Director and is civil service exempt. This position is not represented by a bargaining unit.

Application Process

Those interested in this position must apply through. Applications must include the following documents in MSWord and PDF format only:

• A letter of interest specifically addressing the qualifications listed in this announcement.
• A current résumé and.
• A list of three or more professional references.

Please addressany questions to:

Office of Superintendent of Public Instruction
600 Washington Street Southeast
Olympia Washington 98504-7200

:

Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at or or e-mail .

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Washington Charter School Commission provides equal access to all programs and services without discrimination based on sex race creed religion color national origin age honorably discharged veteran or military status sexual orientation including gender expression or identity the presence of any sensory mental or physical disability or the use of a trained dog guide or service animal by a person with a disability. Persons needing accommodation in the application process or this announcement in an alternative format may contact the Human Resources Office at or email