Administration Officer – Fixed Term
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Job Location:
Hourly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
- Location: Perth Office
- Remuneration: $37.66 $38.84 per hour (depending on experience)
- Employment Type: Fixed Term part or full-time (0.8 1.0FTE). Contract ending 30 June 2026 with the possibility to extend.
HelpingMinds
HelpingMinds is a highly regarded carer support and mental health services organisation thats been making a difference for nearly 50 years. Each year our compassionate team supports more than 10000 people across WA to feel heard supported and empowered. We are a value-driven organisation that encompasses the values of Hope Collaboration Trust Integrity and Respect to provide quality service. We welcome your individuality your ideas your passion and your drive. Our people focused culture and flexible approach will help you to succeed both professionally and personally.
Join a supportive team providing essential administrative support to mental health services across Western Australia
The Position
HelpingMinds are seeking an organised and versatile Administration Officer to provide professional efficient and friendly administrative support to our Shared Services this pivotal role youll support the daily operations of our team and contribute to a positive and connected workplace culture.
This is a great opportunity for a proactive administrator looking for a collaborative and supportive team environment with opportunities for career growth.
Key Responsibilities (not limited to):
- Provide back-up reception support greeting visitors and assisting with calls when required.
- Coordinate flights accommodation and bookings for team members.
- Overseeing team email inboxes and providing responses appropriately or delegation to the appropriate team member.
- Support internal events such as Training Weeks and Christmas functions.
- Assist with induction scheduling new starter paperwork and internal communications such as newsletters or announcements.
- Manage office supplies and procurement across all HelpingMinds sites.
For a comprehensive overview of the role please refer to the Job Description Form on our Careers Page You
Youre a highly organised and approachable professional with a passion for providing excellent administrative support. With at least two years experience in a similar role youre confident managing multiple priorities while maintaining attention to detail and confidentiality. You bring strong communication skills a proactive mindset and the ability to adapt quickly in a busy team-oriented environment.
And finally youre someone whos passionate about making a difference and working in the NFP sector.
Minimum qualifications:
- Minimum of Cert IV in Business or Administration
- Minimum 2 years experience in an administrative or office support role
- Proof of Australian Work Rights
- Current Drivers Licence and reliable vehicle
Candidates will also either have or be willing to obtain the following:
- National Clear Police Clearance (within 6 months)
- Working with Children Card
Why Youll Love Working Here
- Salary packaging benefits up to $18550 to increase your take-home pay
- 5 weeks annual leave p.a. increasing to 6 weeks after 3 years of service
- 2 extra wellness days p.a. increasing to 3 days after 3 years of service
- A robust Workplace Wellbeing Program
- Generous Superannuation 13% increasing to 14% after 1 year of service
- Professional development and support around additional training
- Access to Employee Assistance Program free confidential counselling service
- The opportunity to have a real impact with the work you do!
- A supportive flexible work environment with multiple locations and opportunities within
Apply Now
To apply for this position and take the next steps towards a rewarding career with HelpingMinds please submit a resume and cover letter. For more information contact the Recruitment team onor email
HelpingMinds Limited is an equal opportunity employer supporting diversity in the workplace. We welcome applications from Aboriginal and Torres Strait Islander people LGBTIQIA people from culturally diverse backgrounds and people with lived experience of mental health issues and of supporting family members with mental health issues
Please note that only shortlisted candidates will be contacted
Required Experience:
Junior IC
Key Skills
- Administrative Functions
- office supplies
- Personnel Matters
- Records Management
- Office Procedures
- Space Management
- Daily Operations
- Administrative Policies
- Personnel Management
- Administrative Services
- Interpersonal skills
- Telephone Calls
- Travel Arrangements
- Administrative Procedures
- Word Processing
