Administrative Assistant MGB Pathology

Site: Mass General Brigham Incorporated

Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

The Opportunity

The Administrative Assistant specializes in providing routine administrative support as directed and under moderate supervision for 5 directors in the Enterprise Pathology department.

Responsibilities may include: Coordination and scheduling; supplies and equipment ordering; meeting minutes; correspondence; answering and transferring phone calls; preparing spreadsheets and presentations; managing schedules; coordinating travel; conference calls; payroll; and transcription.

Job Summary

Primary Responsibilities:

- Prepares reports meeting minutes and correspondence.
- Creates and edit documents spreadsheets and presentations.
- Manages schedules arranges appointments and itineraries.
- Coordinates meetings travel conference calls and completes expense reports.
- Answers and transfers phone calls.
- May perform transcription and proofread and edit literature prepare applications for department.
- May make contacts of a sensitive complex and confidential nature.
- Performs other duties as assigned.
- Remains knowledgeable of business unit policies.
- Complies with all policies and standards.

What Youll Bring

Qualifications:

• High School Diploma or equivalent required; Technical/Vocational Diploma in related field of study preferred
• 2 years of Administrative Assistant or Secretarial experience required
• Must be highly organized and detail oriented
• Proficiency with office procedures and equipment (i.e. filing copying scanning printing and faxing) required
• Proficiency in MS Office required especially Outlook
• Ability to proofread and edit written documents required
• Ability to use multiple systems at a time and multi-task required
• Familiarity with medical terminology strongly preferred

Additional Skills:

• Managing ones own time and the time of others
• Strong verbal & written communication skills
• Strong interpersonal written and verbal skills

Schedule and Work Model

• Full time (40 hours) Monday through Friday standard ET business hours
• Hybrid model: Approximately 3 days per week on-site and 2 days per week at home
• Must be flexible to be on-site as needed at BWH Boston MGH Boston and/or MGB Somerville sites and to work flexible hours occasionally with advanced notice.
• Remote work requires stable secure quiet workstation

Hybrid

399 Revolution Drive

40

Regular

Day (United States of America)

Pay Range

$19.42 - $27.74/Hourly

Grade

3

At Mass General Brigham we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive and any offer extended will take into account your skills relevant experience if applicable education certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however it does not encompass all elements contributing to your total compensation addition to competitive base pay we offer comprehensive benefits career advancement opportunities differentials premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

Mass General Brigham Incorporated is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religious creed national origin sex age gender identity disability sexual orientation military service genetic information and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973 the Vietnam Veterans Readjustment Act of 1974 and Title I of the Americans with Disabilities Act of 1990 applicants who require accommodation in the job application process may contact Human Resources at .

Mass General Brigham Competency Framework