Program Coordinator MESA

Guided by the Washington MESA Logic Model this role supports a cohort of approximately 100 students annually through four core pillars: academic support career development experiential learning and transfer partnership with CWAHEC the program expands access to STEM and healthcare career pathways aligning with Wenatchee Valley Colleges mission to prepare students for living-wage careers and long-term success.

The program coordinator plays a central role in implementing MESA and CWAHEC initiatives. Reporting to the MESA Program Director and collaborating with the CWAHEC Director the coordinator ensures smooth daily operations of the MESA Center supports student success and maintains program compliance. Responsibilities include logistics management outreach and recruitment data reporting and student engagement coordination. The role blends operational oversight with data-informed decision-making to promote equity degree completion and workforce development helping establish Wenatchee Valley College as a statewide leader in educational equity and innovation.

Program Administration for MESA and CWAHEC Student Success support and MESA Center Oversight. (40%)

• Oversee daily operations of the MESA Center including facility access snack station upkeep and space organization to promote student well-being.
• Manage inventory systems for learning tools and event supplies (e.g. textbooks lab materials technology) including check-out processes and restocking.
• Coordinate supply and event-related purchases reconcile card transactions and arrange meals and refreshments for MESA and CWAHEC events.
• Plan and reserve spaces for workshops meetings and student activities in alignment with annual goals.
• Process student travel authorizations and coordinate logistics for field trips conferences trainings and university visits.
• Improve student documentation workflows to enhance program evaluation and continuous improvement.
• Connect students with tutoring mentoring career services internships research opportunities and educational trips.

Outreach and Recruitment Coordination. (40%)

• Lead strategic outreach efforts targeting eligible STEM/CWAHEC-WVC students in collaboration with MESA Ambassadors leadership peers and other campus teams.
• Support planning and execution of events such as MESA Day transfer fairs guest speaker sessions and CWAHEC pathway activities at local state and national levels.
• Manage MESAs and CWAHECs digital presence through social media and coordinate with the Public Information Office (PIO) to enhance visibility.
• Assist with logistics and supervision of MESA and CWAHEC student engagement activities.
• Promote student participation in MESA and CWAHEC activities track engagement benchmarks and follow up to meet state-mandated performance indicators.

Data reporting and monitoring progress (20%)

• Submit weekly student engagement data to the WA MESA State Office and maintain organized records for both programs.
• Track attendance sign-ins and form completion for CWAHEC events to ensure compliance and accurate documentation.
• Manage and update program databases including activating/inactivating student records and maintaining filing systems.

This is not intended to be an exclusive list of all duties and responsibilities. Related duties and responsibilities may be assigned.

Minimum Qualifications:

• Associate degree from an accredited institution.
• Minimum of two years of experience in customer service or administrative support.
• Proficiency in Microsoft Excel and data entry systems.
• Or if you do not meet one or more of qualifications listed above but have an applicable combination of education and experience which demonstrates the ability to perform the essential functions of the position.

Preferred Qualifications:

• Experience creating digital content (such as Word/PDF documents and web and learning management system content as appropriate to the role) in accessible formats.
• Bilingual to Spanish and English.

Knowledge Skills & Abilities

• Customer Service: Knowledge of customer service skills and best practices with ability to provide general and specialized student support with professional courtesy empathy and interest in positive problem solving.
• Oral communication: Speak clearly and persuasively actively listen and take the time to understand the points being made including asking questions as appropriate and responding to questions.
• Quality: Accurate and thorough look for ways to improve and promote quality provide feedback to improve performance monitor own work to ensure quality.
• Professionalism: Approach others in a tactful manner react well under pressure treat others with respect and consideration and follow through on commitments.
• Problem solving: Ability to assess situations and think beyond the immediate issue to anticipate and fulfill future needs before they become complications.
• Diversity equity and inclusion: Demonstrated competency and experience working in a diverse academic environment inclusive of students faculty and staff of varying social economic cultural ideological gender and racial/ethnic backgrounds and those with physical emotional and/or learning disabilities.
• Technical/computer skills: High level of proficiency and accuracy in Microsoft Office; familiarity with Canvas PeopleSoft and other college systems; ability to be cross trained to provide basic technical support.
• Student services: Knowledge of college processes such as admissions enrollment and financial aid; ability to be cross trained to provide student services support.
• FERPA: Maintain a high level of confidentiality and follow FERPA guidelines.

Terms of Employment:

The current vacancy is full-time temporary grant-funded overtime and benefit eligible exempt position expected to begin as soon as possible. The position is currently funded through 12 months.

The annual salary hiring range for this position is $46080$48324. Individual placement within the hiring range is based on the candidates current experience education skills and abilities related to the position. The salary will be prorated to reflect the actual number of contract days worked in the remainder of the fiscal year.

Your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical dental and vision insurance; life and long- term disability insurance plans; vacation sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information please visit our benefits website at: Schedule & Environment:

• Normal work hours are Monday through Friday 8:00 a.m.-5 p.m. (1 hour lunch).
• Work is performed on campus in an indoor office setting with frequent in-person interactions. It is essential to be able to remain at a desk/computer workstation for prolonged periods of time perform extensive data entry and other computer-related tasks and create/maintain filing systems for departmental records. Some evening or weekend work and/or occasional travel may be required.
• Regular and consistent attendance required.

Conditions of Employment:

• An offer of employment will not carry with it any responsibility or obligation on the part of the College to sponsor an H-1B Valley College only employs U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show proof of identity and eligibility verification as required by the U.S. Citizenship and Immigration Services.
• All offers of employment are subject to background checks. Prior to a new hire a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
• Finalists are required to complete the sexual misconduct disclosure form as required under RCW 288.112.080.
• A valid Washington state drivers license may be required.

Application and Selection Procedure:

Complete application packages must include the following:

• Complete Wenatchee Valley College online application.
• Upload a cover letter that specifically describes how your educational background and experience meet the minimum and preferred qualifications. (five pages max)
• Upload resume. (five pages max)
• Complete supplemental questions.

It is your responsibility to submit all required application materials before the deadline. Please do not send reference letters or other unsolicited materials. They will not be shared with the screening committee and cannot be returned to you. Only finalists may be asked to send additional materials.

Attachments from prior applications will not upload automatically to your new application. Should you have difficulties uploading your documents please contact NeoGov Technical Support at 1- for assistance.

The closing date is 11:59 p.m. PST November 6 2025. The college reserves the right to extend the closing date if deemed necessary.

Reasonable Accommodation:

Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the human resources office by calling . Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay the states free telecommunication access service.

Equal Opportunity Employer:

Wenatchee Valley College is committed to a policy of equal opportunity in employment and student enrollment. All programs are free from discrimination and harassment against any person because of race creed color national or ethnic origin sex sexual orientation gender identity or expression the presence of any sensory mental or physical disability or the use of a service animal by a person with a disability age parental status or families with children marital status religion genetic information honorably discharged veteran or military status or any other prohibited basis per RCW 49.60.030 040 and other federal and laws and regulations or participation in the complaint process.

Equity Statement:

Research suggests that women gender diverse BIPOC individuals may self-select out of opportunities if they dont meet 100% of the job encourage anyone who believes they have the skills and the drive necessary to succeed here to apply for this role.

The following persons have been designated to handle inquiries regarding the non-discrimination policies and Title IX compliance for both the Wenatchee and Omak campuses:

• To report discrimination or harassment: Title IX Coordinator .
• To request disability accommodations: Student Access Manager Wenatchi Hall 2133 TTY/TTD: Dial 711 .

This recruitment announcement may not reflect the entire job description and can be changed or modified at any time.