Personal Assistant Project Coordinator | 15895
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Job Location:
Cape Town - South Africa
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Personal Assistant
Location: RemoteTimezone: CST (U.S. hours)
Salary: Competitive salary (USD)
Hours: 3540 hours/weekEmployment: Contractor
Reports To: Owner
About the Client
Our client is a U.S.-based entrepreneur managing several family-run ventures including property management and logistics operations. With new projects under development the need has grown for a trusted Personal Assistant to streamline operations manage analytical work and create order across multiple business initiatives. The role may later transition under a formal entity.
Mission & Impact
Youll act as the right hand to the owner combining executive support project coordination and technical documentation. This position plays a vital role in freeing capacity building process efficiency and driving organization-wide clarity through precise communication and documentation.
Key Responsibilities
- Conduct analytical research and prepare comprehensive reports and documentation.
- Draft and organize business and investor materials portfolio packets and proposals.
- Develop and maintain project workflows and trackers using project management tools.
- Use AI tools (e.g. ChatGPT Notion AI) to automate and enhance daily operations.
- Manage task prioritization deadlines and follow-ups for ongoing initiatives.
- Maintain confidentiality while handling sensitive business and personal information.
- Support ad hoc administrative and operational projects as needed.
Must-Have Qualifications
- 3 years of experience as a Personal Assistant Executive Assistant or Project Coordinator.
- Advanced proficiency in Microsoft Office Suite (Excel Word Outlook).
- Strong technical writing and document drafting skills including redlining and formatting.
- Proven project management experience with an eye for process optimization.
- Comfortable leveraging AI tools for task automation and research.
- Excellent written and verbal communication skills.
- Highly organized self-directed and detail-oriented.
Nice-to-Have
- Background in computer science engineering or an analytical field.
- Experience supporting logistics or property management operations.
- Familiarity with tools like Notion ClickUp or Asana.
Key Performance Indicators (KPIs)
- Timeliness and accuracy of deliverables.
- Efficiency improvements in processes and documentation.
- Quality and clarity of reports and research outputs.
- Responsiveness and reliability in supporting the owners daily operations.
Hiring Process
- Screening call
- Technical interview (document and Excel assessment)
- Final interview with the owner
Required Experience:
IC
Key Skills
- Senior Care
- Time Management
- Google Docs
- Hoyer Lift
- QuickBooks
- Infection Control Training
- Caregiving
- Office Experience
- Personal Assistant Experience
- Home Care
- Alzheimers Care
- Administrative Experience
About Company
Somewhere, formerly Support Shepherd. We find you amazing employees who cost 80% less than US equivalents, backed by our 6-month Perfect Hire Guarantee.
