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OISC Information Unit Manager Records Management Supervisor 2 Job Rotation for ODOC BOPPPS and OCE employees only (Wilsonville)

Offender Information and Sentence Computation

Oregon Department of Corrections

This position is a job rotation anticipated to last 6 months though may be extended or decreased due to business need. This rotation available for current regular status employees of the Oregon Department of Corrections Oregon Corrections Enterprises or Oregon Board of Parole Probation and Post-Prison Supervision with their current managers approval.

This position has a primary work location based out of the Offender Information and Sentence Computation in Wilsonville Oregon.

About the Job Your Role

In this role you be responsible for managing a diverse team that includes File and Records Clerks Record Sealing Coordinators Information Request Specialists a Police Records Specialist a receptionist and a Document Imaging Specialist.

You will serve as the principal contact for staff and external stakeholders on matters related to policy procedures and customer service while ensuring the units objectives align with the Departments mission and goals.

As an essential member of the management team you will be expected to collaborate in setting and achieving unit objectives support a professional and respectful workplace and promptly address and remediate inappropriate workplace addition the supervisor will fulfill responsibilities as the Public Information Officer (PIO) for OISC ensuring timely accurate and effective communication.

This position is management services and may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS) as defined by statute.

Minimum Qualifications

Four (4) Years of lead work supervision or progressively related experience;

OR

one (1) year of related experience and a Bachelors degree in a related field

Requested Skills

• Ability to effectively lead coach and evaluate a diverse team to achieve unit and organizational goals.
• Demonstrated experience applying policies procedures and best practices in information records or public service management.
• Proficiency in preparing and delivering clear accurate and timely information to staff leadership and external stakeholders.
• Ability to prioritize tasks manage competing deadlines and coordinate projects to ensure unit objectives are met.
• Proven ability to address performance or behavioral issues promptly and constructively while fostering a respectful and inclusive workplace.

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application be sure to respond to the two questionnaires relating to public records requests and veterans preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment.
• As part of our selection process we may require additional assessment stages such as written exercises to further evaluate candidates qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
• Please save a copy of this job announcement for reference as it is not available for you to view after the announcement deadline.

Working Conditions

You will be required to work a professional work week that may exceed forty (40) hours. Work may be performed in an office setting authorized remote work location or in an institution setting.

The Information Unit Manager is expected to accept responsibility for the operations of all staff assigned to the Information Unit. Your work and leadership must adhere to and further the rules policies and procedures of the Department and OISC. The Information Unit Manager must be able to work with computer systems and programs of varying complexities with minimal training to transact their work and to supervise the work of the Information Unit staff. The majority of the work performed is in an office cubicle setting.

As the Unit is located on the grounds of a correctional facility you are required to follow basic security protocols and will work around adults in custody. Meeting attendance and Unit representation requires infrequent in-state travel that may include overnight stays.

You will be on-call in the event of declared Unit and/or Department emergencies. You may backfill for other managers and the Administrator on a short-term basis.

About the Department

The Oregon Department of Corrections is responsible for over 12000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24000 offenders in Oregon communities. The mission is to protect communities promote accountability and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety trust and belonging. We strive to be an anti-racist corrections system. Welcoming inclusive and respectful of all people. Free of discrimination harassment and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff volunteers and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package which includes:

• Family health vision and dental insurance
• Vacation sick leave and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About the Process What to Expect

• After the application deadline a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check PREA check and reference checks.
• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
• A job offer will be extended through Workday to the successful candidate. Congratulations and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access there may be some felony convictions that could disqualify you for this position. However having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you please contact the recruiter for more information.

Equity Diversity Inclusion and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity equity inclusion and belonging. Ensuring legal compliance efficiency and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race color religion sex sexual orientation gender identity national origin disability veteran or protected veteran status genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring promoting or contracting with anyone (that will have direct contact with residents) who has engaged in been convicted of or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Under Oregon Law qualifying veterans may apply for veterans preference. Review our veterans preference page for details about eligibility. Please note if you are a veteran you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

The State of Oregon does not request or require your age date of birth attendance or graduation dates from an educational institution during the application process.

Questions

If you have questions about the position selection process or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Stephanie Johnston

Reference Number: Req-187993

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
• Workday performs weekly maintenance Friday evenings and the system may be down for several hours.
• ODOC does not offer visa sponsorship. Within three days of hire applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.