Legal Administrative Assistant Trademarks

Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver Kelowna Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of BCs Top Employers for 2025. Business in Vancouver also recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada.

Lawson Lundell LLP is currently seeking an Legal Administrative Assistant Trademarks to join our busy Intellectual Property group in our Calgary office. The successful candidate is an enthusiastic quick-thinking and hardworking team player regular working hours for this role are Monday Friday 8:30am 4:30pm.

While our preference is for the candidate to be based in our Calgary office we may consider placement in another firm office location.

SUMMARY OF POSITION

Working within our Intellectual Property (Trademarks) group the successful candidate will provide comprehensive confidential legal administrative support to one or more professionals.

RESPONSIBILITIES

• Manage daily operational tasks to ensure efficient workflows and timely completion.
• Prepare format proofread and transcribe legal documents and correspondence.
• Process CIPO correspondence assist with electronic filings and support trademark prosecution.
• Track deadlines send reminders and assist with client reports and responses.
• Maintain accurate client records and update practice management systems.
• Open and close client files conduct conflict searches and perform general administrative duties.
• Communicate professionally with clients legal professionals and stakeholders.
• Prioritize and manage incoming work to meet deadlines and advance case files.
• Collaborate effectively with team members in a fast-paced environment
• Collaborate effectively with team members in person and across western Canada

OTHER RESPONSIBILITIES

• Schedule meetings travel arrangements and firm-related functions for lawyers.
• Prepare and process expense reports for lawyers.
• Manage incoming trust funds in accordance with firm procedures.
• Assist with the review and payment of invoices.
• Maintain organized electronic filing systems.
• General administrative duties as required.

POSITION QUALIFICATIONS

• Qualified as a Legal Administrative Assistant through an accredited program (preferred).
• Possesses or is working toward one or more of the following accreditations (considered an asset):
  • Certified Trademark Administrator
  • Member of the Intellectual Property Institute of Canada (IPIC)
• Demonstrates knowledge of the Canadian Trademarks Act Trademarks Guide
• Demonstrates strong organizational skills and attention to detail.
• Prioritizes duties and deadlines effectively to ensure timely completion of tasks.
• Manages stress calmly and maintains professionalism under pressure.
• Thrives in a fast-paced dynamic environment.
• Works independently manages multiple tasks efficiently and sets priorities effectively.

Thetypical salary range for this position is $60000 - $80000 annually; the base pay offered is based on location and may vary depending on job-related knowledge skills experience internal and market equity.

In addition to a competitive salary we offer a variety of benefits including:

• Health Benefits: extended health dental vision out of country life AD&D.
• Lifestyle Benefit: reimbursement for purchases from a pre-approved list including memberships and gym equipment.
• Paid Time Off: vacation time starts at 3 weeks personal days sick time and a volunteer day every year.
• Paid Parental leave top-up.
• Education Reimbursement: we are committed to continued growth and development and our educational reimbursement policy provides opportunity for our staff to expand on their skills and knowledge.
• Financial Benefits: defined contribution pension plan matched by the firm RRSP TFSA year-end bonuses and an employee referral bonus program.
• Fun Environment: annual year end party happy hours staff appreciation week and many other social events.
• Awards: long term service and bonus vacation awards.

If you are a motivated hardworking professional with a positive outlook and a passion for teamwork we invite you to submit your resume and cover letter for consideration.

Although we thank all applicants for their interest in Lawson Lundell LLP only shortlisted candidates will be contacted. No phone calls please.

Required Experience:

Manager