Project Accounting Administrator
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Job Location:
Monthly Salary:
Posted on:
23-10-2025
Vacancies:
1 Vacancy
Department:
Job Summary
Position Summary:
We are seeking a detail-oriented and organized Project Accounting Administrator to support our project and finance teams by ensuring accurate and timely processing of project-related financial data. This role plays a key part in maintaining the integrity of project invoicing processing invoices and providing administrative support for project accounting activities.
Key Responsibilities:
- Prepare review and process project invoices in accordance with contract terms and client requirements including statutory declarations.
- Monitor and track billing milestones and assist with revenue recognition processes including preparing periodic aging reports.
- Arranging collecting depositing invoice payments and communicating weekly AR.
- Support month-end and year-end close processes including but not limited to:
- Prepare and post GST returns to be filed and paid by the controller.
- Prepare and post bank reconciliation.
- Inter-company reconciliations due to/from invoices equipment labour G&A and rental invoices capital lease obligations lease amortizations.
- Posting monthly trucking invoices.
- Collecting depositing tracking and communicating weekly accounts receivables.
- Maintain and update customer records including contact information and payment terms.
- Support audits and provide required documentation for project-related inquiries.
- Perform general administrative duties such as data entry document control and filing.
- Prepare ad-hoc reports as required.
Qualifications:
- Education:
Associate or bachelors degree in accounting Finance Business Administration or a related field preferred. - Experience:
2 years of experience in accounting or administrative support preferably in a project-based or construction/engineering environment. - Skills:
- Strong understanding of accounting principles and financial documentation.
- Proficiency in Microsoft Excel and Dynamics 365 Business Central.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
Working Conditions:
- In-office position with standard working hours.
- May require occasional extended hours during peak periods.
Required Experience:
Manager
Key Skills
- Microsoft Office
- Construction Experience
- Microsoft Outlook
- Microsoft Word
- Sage
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
Mainland Group is a construction contractor located in Vancouver, BC, Canada and specializes in excavation, shotcrete shoring, & civil works.
