Payroll Technician II

Payroll Technician II
(Payroll Technician II)

Compensation and Benefits

Anticipated Hiring Salary Range: $4037 - $4284 per month

Full CSU Classification Salary Range: $4037 - $5881 per month

• This is a full-time (equivalent to 40 hours per week) probationary non-exempt position.

The CSU system provides a comprehensive benefit package that includes medical dental and vision plans membership in the California Public Employees Retirement System (CalPERS) sick and vacation time and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

Under general supervision of the Manager of Payroll Services the Payroll Technician II processes a wide range of confidential technical payroll and personnel transactions and ensures timely and accurate pay for assigned units across campus. Such transactions include calculating pay for staff management tenure and tenured track faculty temp faculty student assistants instructional students and graduate student employees across various pay plans within the CSU i.e. annual 10/12 pay plans 11/12 pay plans academic year summer session pay and special consultants.

The incumbent processes employment status transactions such as promotions demotions appointments probationary leave of absence reclassifications retirements and separations. The incumbent will also handle a wide variety of troubleshooting resolution and answering questions across all collective bargaining units on campus state and federal laws technical letters MOUs and policies. Calculate and process complex workers compensation disability leave with/out pay AWOL military leave garnishments and court ordered wage withholding orders. Calculates leave accruals and updates the campus HRIS PeopleSoft system. Incumbent will learn and update two databases Payroll Input Management System (PIMS at the SCO) and PeopleSoft CMS for all transactions. The Payroll Technician works closely with the State Controllers Office other state agencies serves as a member within the campus Payroll team and takes lead work direction from the Payroll Lead.

Key Qualifications

• Thorough knowledge of general office and payroll methods practices and procedures.
• Thorough knowledge of or the ability to acquire quickly policies procedures programs guidelines applicable state and federal laws educational codes and collective bargaining agreements.
• Knowledge of personal computer software such as Microsoft Office i.e. Excel Word PowerPoint Outlook Adobe HRIS and data management systems.
• Skills/Abilities to:
  • Must be able to research and apply a wide variety of moderately complex policies procedures programs and applicable state and federal laws educational codes and collective bargaining agreements that are not clearly described in available guidelines.
  • Organize work set priorities and meet critical deadlines.
  • Establish and maintain effective working relationships with others and promote a positive service oriented collegial work environment with a variety of individuals.
  • Perform mathematical calculations.
  • Work independently and make sound decisions and recommendations regarding payroll activities.
  • Use current computer word processing and spreadsheet software programs web browsers HRIS (PeopleSoft) established process guides and data management systems.
  • Read and write at a level appropriate to the position.
  • Ability to interpret policies and procedures and apply sound decisions under direct supervision.
  • Communicate clearly and effectively orally and in writing using good business English and appropriate terminology.
  • Ability to work in a fast-paced environment and have good customer services skills.
  • Excellent payroll business math skills (e.g. the ability to correctly calculate salaries disability payments percentages)
  • Excellent organization and time management skills to handle a heavy workload changing priorities and competing deadlines.

To view the full list of qualifications and job responsibilities please click the Position Description button above.

Education and Experience

• High School Diploma or GED equivalent
• Two years of experience in preparing and processing payroll and personnel documents or closely related experience.
  • Preferred Skills:
    • Ability to type and 10-key at a minimum rate of 40 wpm.
    • Experience with PeopleSoft.
    • Experience with the State Controllers Payroll Information Management (PIMS) database.
    • Experience in the processing of payroll in higher education.

Department Summary

Payroll Services is dedicated to paying State university employees accurately and timely providing excellent customer service to the community and reporting reliable pay information to our agency partners while supporting the Universitys efforts to achieve its mission.

Deadline & Application Instructions

Applications received by November 5 2025will be given full consideration by the search committee.

• Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click Apply Now to complete the employment application for California State University Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae 2) a cover letter that addresses their specific qualifications and interest and 3) contact information for three professional references.

Fresno State

California State University Fresno is one of 23 campuses in the California State University System. The Universitys mission is to boldly educate and empower students for success through our values of Discovery Diversity and Distinction. The current student population is more than 25000 including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state nation and across the globe.

Metropolitan Fresno with a multi-ethnic population of over 527000 is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite Kings Canyon and Sequoia National Parks San Francisco Los Angeles the Monterey Peninsula beaches sailing lakes and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and Orders 1096 and 1097 prohibit discrimination harassment and retaliationon the basis of a protected status: race color religion national origin ancestry age sex (including gender identity) sexual orientation marital status pregnancy mental disability physical disability medical condition and covered veteran status. Fresno States commitment to diversity informs our efforts in recruitment hiring and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per theCSU COVID-19 Vaccination Policy it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age medical condition and other relevant indications. Questions may be sent to.

Supplemental Information

Following a conditional offer of employment a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a designated position under the California State Universitys Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)