Administrative and Accounts Assistant

Manila - Philippines

Monthly Salary: PHP 280 - 280

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

This is a remote position.

Job Highlights:

Contract type: Independent Contractor
Schedule: Flexible 20 hours per week; Preferably available Monday to Friday during business hours (AWST) but we can be flexible for the right candidate. Must be available on Mondays.

Client Timezone: Australian Western Standard Time (Perth)

Client Overview:

A rapidly expanding electrical contracting company that has grown from 2 to nearly 10 team members in just three years. They specialize in commercial electrical projects across Perth and regional Western Australia operating as a fully remote organization with no physical office. The company is in an exciting growth phase building proper business infrastructure and systems while maintaining their entrepreneurial agility.

Job Description:

Youll play a crucial support role in a dynamic electrical contracting business where your contributions will be immediately visible and valued. Working closely with the admin manager and business owner youll wear multiple hats across finance HR operations and systems management. This is an opportunity to develop diverse skills in a supportive remote-friendly environment where youll directly contribute to the companys continued growth and help establish foundational business processes that will scale with the organization.

Responsibilities:

Prepare invoices using established templates and assist with basic reconciliations in Dext
Upload invoices to client portals and follow up on aged debtors with professional communication
Support payroll preparation and provide administrative backup during managers leave periods
Onboard new staff members by preparing welcome packs and setting up employee contracts using templates
Maintain employee records and compliance documentation including license registers and certification tracking
Coordinate training requirements and renewals for electrical licenses and first aid certifications
Assist with preparing quotes and purchase orders for commercial electrical projects
Serve as first point of contact for client inquiries and support estimating activities
Manage and maintain scheduling software (Aeroflow) and other business systems including Xero and Microsoft tools
Provide light personal assistant support to the business owner for day-to-day operational needs

Requirements

Proficiency in Microsoft Office suite (Outlook Teams)
Strong organizational skills for remote work environments.
Experience with Xero accounting software is highly valued even at a basic level as we can provide additional training.
Bonus if you have familiarity with Dext for expense management Canva for basic design tasks or Loom for training video creation.
It helps if you have experience with scheduling software like Aeroflow though this isnt essential.
Detail-oriented for compliance and record-keeping tasks communicate clearly and can work independently while maintaining consistent daily schedules within Australian time zones.

Benefits

Independent Contractor Perks:

Permanent work from home
Immediate Hiring
Steady Freelance Job
Opportunity to grow with a rapidly expanding company and shape business processes
Diverse role allowing you to develop skills across multiple business functions
Direct interaction with business leadership and immediate visibility of your impact
Consistent part-time schedule that respects work-life balance
Modern software stack with full access to necessary tools and systems

Please note that since this is a permanent work-from-home position and an Independent Contractor arrangement the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

ZR28823JOB

Required Skills:

Requirements Proficiency in Microsoft Office suite (Outlook Teams) Strong organizational skills for remote work environments. Experience with Xero accounting software is highly valued even at a basic level as we can provide additional training. Bonus if you have familiarity with Dext for expense management Canva for basic design tasks or Loom for training video creation. It helps if you have experience with scheduling software like Aeroflow though this isnt essential. Detail-oriented for compliance and record-keeping tasks communicate clearly and can work independently while maintaining consistent daily schedules within Australian time zones.

This is a remote position. Job Highlights: Contract type: Independent Contractor Schedule: Flexible 20 hours per week; Preferably available Monday to Friday during business hours (AWST) but we can be flexible for the right candidate. Must be available on Mondays. Client Timezone: Austral...