Procurement & Supply Specialist 4

Procurement & Supply Specialist 4

Full Time Permanent

Location: Headquarters Tumwater WA

Salary Range: $92880 - $124908 Annually

This position is represented by the Teamsters 117 bargaining unit and isopen to current DOC employees only.

The Washington State Department of Corrections is seeking an organized and purchasing specialist to join the Business Services team as a Procurement & Supply Specialist 4 (PSS4) who is designated as a technical expert in purchasing procurement and fixed assets throughout the state. The goal of this position is to plan source negotiate implement interpret and provide oversight of the purchasing & procurement process fixed assets and rules

As a PSS4 you will work each day to promote effective stewardship of state resources and provide goods and services necessary to support the staff and overall safe and secure operations of the Department. You will serve as the primary purchasing agent for various teams throughout the agency representing them in all aspects of a small or large purchase. You will work with all levels of customers and perform analysis and customer assessments to assist in identifying new contracting possibilities.

This critical role provides supervision and leadership to the Statewide Purchasing Unit Staff assessing the performance and training needs of team member while developing mentoring and coaching strategies. You will also be responsible for the accuracy of fixed assets n the Capital Asset Management System monitor and maintain the fixed asset inventory and Collaborate with the IT Asset Manager for IT equipment purchases that require entry in to the asset system and assist with physical inventories.

The position of PSS4 is responsible for contributing to an environment that values partnership and trust. Your position in this role will foster openness and support courageous conversation ensure respectful and inclusive interactions and support peoples success.

Our ideal team member will promote successful satisfied healthy engaged and productive conversations between team members while ensuring viewpoints of others are respected. If you have experience in the realm of purchasing and are excited about the prospect of furthering a career in public service we look forward to reviewing your application!

A completed application packet will include:

• A cover letter regarding your interest in this position with our agency
• A detailed resume
• Three professional references

We are looking for teammates who share our vision of public service committed to an equitable and inclusive culture that fosters and inspires excellence while promoting innovation engagement and safety leading to better outcomes for our incarcerated population our agency and our community.

As a Procurement & Supply Specialist 4 some of your duties will include:

• Procurement which could look like:
  • Utilizing Purchase Authorities State Contracts Department of Enterprise Services Direct Buy and Supplier Diversity policies RCW 39.26 Procurement of Goods and Services and the Governors Executive Orders
  • Preparing researching processing and finalizing orders using the TRACKS system or procure the item using the purchasing credit card
  • Serving as a Department Subject Matter Expert on Procurement
  • Providing oversight and responsibility for all DOC related purchases
  • Independently analyzing risks and benefits associated with the purchasing functions
  • Serving as the primary agency IT purchasing contact and attends and participates in DES and other agency meetings pertaining to IT acquisitions
  • Actively participating in DOCs Supplier Diversity initiatives and goals
  • Utilizing and remaining proficient in all levels of procurement to make acquisitions of goods and services to include DES master contracts competitive bid direct negotiations sole source contracts and emergency purchases.
  • Analyzing cost and procurement method to make the most effective value added purchases
  • Making independent judgements on the most appropriate purchasing technique to use for each acquisition
  • Collaborating with the MA5 from IT to track purchases all software renewals in a timely manner
• Supervise Mentor Coach and Engage Staff
• Fixed Assets
• Support Functions
• IT Hardware/Software/License Database Maintenance

What we need (required qualifications):

AND

OR

AND

OR

Full-time experience as a purchasing professional will substitute for the educational qualification on a year-for-year basis.

What will make your application stand out (preferred qualifications):

• Knowledge of Employee Business Support Services (EBSS) Standard Processes Knowledge and expertise in application of EBSS standard processes applicable to your job duties
• Knowledge of CAMS- Intermediate experience and knowledge of fixed asset inventory system
• Expert Knowledge of State Contracts Ability to locate read and follow DES Contracts for compliance with Delegate Purchasing Authority
• Knowledge of Purchasing Practices Expert experience and knowledge of purchasing practices systems agency policy and State regulations
• Problem Solving - Ability to use analytical and problem-solving skills to review information and determine an appropriate solution. Information would include transactional data WAC RCW and Agency Policy
• Strong time-management skills and work prioritization management. Excellent communication skills
• Attention to detail and highly organized. Excellent critical thinking skills
• Skilled in project management
• Computer literacy Ability to effectively use agency standard software
• Work environment awareness When working in any area of the facility assume responsibility for the first stage of safety in a prison environment by being consciously aware of your surroundings including exits entrances staff backup and Incarcerated Individuals

Vision:Working together for safer communities.

Mission:Improving public safety by positively changing lives.

Our Commitment:To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race creed color national origin sex marital status sexual orientation gender identity gender expression age honorably discharged veteran veteran status genetic information or the presence of any sensory mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be utilized to fill more than one position.
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance technical skills and job competencies. If you do not have any or sufficient professional references please include non-related professionals such as educators or other professional associates.
  **Please note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicants suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process and applicants who test positive for any controlled substances will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result further information testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from and. Until this documentation is provided you will not beselected to move forward in the hiring process.
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. does not use E-Verify; therefore we are not eligible to extend STEM-Optional Practice Training (OPT). For information please .

Telework Details

This position may be allocated for telework. Work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner to take proper care all state-issued equipment and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires to potentially include components of the onboarding process. Some offices will have a drop in area available however a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical dental and vision these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

PERS: State Employees are members of the Washington Public Employees Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information check out theDepartment of Retirement Systems web site.

For questions about this recruitment or to request reasonable accommodation in the application process please email or call us at . For TTY service please call the Washington Relay Service at 7-1-1 or 1-.