Administrative Specialist (OSD OGC)

PenBay Technology Group is seeking Administrative Specialists to provide full time support on-site in the Office of Information Counsel (OIC) working as part of contract team with the DoD Office of the General Counsel (OGC).

The candidate selected will:

• Prepare process and submit telephone call and visit requests for opposing counsel to visit clients detained by the Department of Defense.
• Perform both general office duties (e.g. answering telephones typing and filing) and advanced administrative support activities that require independent judgment and a thorough knowledge of policies and procedures.
• Draft correspondence memoranda requiring independent judgment as to content; compile and analyze information from a variety of sources to prepare reports; ensure correspondence accuracy format spelling and grammar; assemble enclosures attachments and other reference documentation before submission of the information to superiors for concurrence approval and signature; make minor corrections to incoming and outgoing correspondence recommend format and content changes and if necessary return to originator for corrections; and develop read-ahead material when required.
• Review outgoing correspondence for signature or clearance for format typographical accuracy conformance with procedures instructions and consistency with other material cleared or in preparation.
• Review correspondence and other materials prepared for the information and signature for appropriate content coordination and routing.
• Maintain files and records and perform office administrative duties to include copying and distribution data input and database management.
• Input weekly updated information into various case management systems.
• Prepare travel arrangements for federal staff.
• Manage senior leadership calendars and organize office-level meetings entrance into various locations parking materials and equipment.

Active Top Secret Clearance w/ SCI eligibility Required!

Educational Requirement:

• Years of Experience will be accepted in lieu of a degree.

Required Experience/Skills:

• Two years of relevant experience including using and maintaining SharePoint sites and proficiency with Microsoft Office Suite of Applications (Word Excel and PowerPoint) and common office software applications.
• Understanding of DoD Joint Staff and the Military Departments standards of practice.

Desired Experience/Education:

• Bachelors Degree.
• Previous government law office corporate general counsel office or JAG office experience.
• DoD experience.

Required Clearance:

• Active DoD Top Secret Clearance w/SCI eligibility REQUIRED!!!!