MLDS Executive Associate
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Job Location:
Baltimore, MD - USA
Yearly Salary:
$ 62220 - 96790
Posted on:
23-10-2025
Vacancies:
1 Vacancy
Job Summary
Introduction
GRADE
15
LOCATION OF POSITION
Maryland Longitudinal Data System Center
200 West Baltimore Street
Baltimore MD 21201
Main Purpose of Job
This position provides direct administrative fiscal secretarial and technical support to the Executive Director of the Maryland Longitudinal Data System (MLDS) Center.
POSITION DUTIES
- Provides administrative and secretarial support to the Executive Director and the MLDS Center.
- Coordinates administrative coverage of the MLDS Center.
- Handles logistics for meetings events and seminars as appropriate.
- Manages agency mail telephone and email requests; determines the appropriate course of action for response.
- Provides fiscal management for the Center.
- Manages agency credit card.
- Manages inventory.
- Serves as primary liaison with UMB administrative personnel to manage inter-agency agreement terms and payments.
- Serves as primary liaison with MSDE for all human resources operations.
- Manages agency time sheet reporting and PEP compliance.
- Supports management throughout hiring process.
- Manages all on boarding process for new employees including submission of forms and necessary training certifications from new employees.
- Other Duties As Assigned.
MINIMUM QUALIFICATIONS
Experience:Seven years of progressively responsible experience providing administrative support. Relevant experience in a State or local government agency is desirable.
Note:Candidates may substitute the possession of a Bachelors Degree for four years of required experience and may substitute an Associates Degree for two years of experience.
DESIRED OR PREFERRED QUALIFICATIONS
- Experience with Marylands Financial Management Information System (FMIS)
- Experience managing a Corporate Purchasing Card
- Experience using JIRA software
- Experience with communication tools such as GovDelivery/Granicus
- Experience with DocuSign
SPECIAL REQUIREMENTS
Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing will not consider information submitted after this candidates will be ranked as Best Qualified Better Qualified or Qualified and placed on theeligible (employment) list for at least one year.
BENEFITS
FURTHER INSTRUCTIONS
It is preferred that applicants complete the MD State Government onlineapplication for employment - AND - submit their professional resume.
The application must clearly demonstrate thatthe applicant meets the minimum qualifications for the position. If the applicant is unable to apply online paper applications can be obtainedfrom the link below and be faxed to or mailed to MSDE Officeof Human Resources 200 W. Baltimore Street Baltimore MD 21201.
If thereis a supplemental questionnaire this must be completed and sent in withyour paper application if you are unable to apply online.
All application materials must be received in our office by the closingdate. Postmarks will not be accepted.
Applications must be complete to beconsidered including all related job duties even if those are also listedon an attached resume. Additional required materials may be uploaded with the online application submitted to the fax number or mailed to theaddress listed.
Inquiries can be made to TDD .
Appropriateaccommodations can be made for individuals with disabilities.
If you have difficulty with your user account or have general questionsabout this online application system please contact the MD Department ofBudget and Management Recruitment and Examination Division at. TTY Users: Call via Maryland Relay.
Proof of eligibility to work is required in compliance with the ImmigrationReform and Control Act. Any misrepresentation of academic or experiencerequirements for this position may result in non-selection or terminationof employment.
As an equal opportunity employer Maryland is committed to recruitingretaining and promoting employees who are reflective of the Statesdiversity. People with disabilities and bilingual candidates are encouragedto apply.
We thank our Veterans for their service to our country
Required Experience:
IC
Key Skills
- Account Management
- Aircraft Operations
- Data Management
- Corporate Risk Management
- Document Control Management
- Adobe
