Office Coordinator Physician Partners OBGYN Multiple Locations

Thank you for considering a career at Roper St. Francis Healthcare!

Scheduled Weekly Hours:

Work Shift:

Locations: Bon Secours St. Francis Medical Office Building (2097 Henry Tecklenburg Dr. Suite 311 West Charleston SC) - Monday thru Wednesday

Roper Medical Office Building (125 Doughty St. Suite 280 Charleston SC) - Thursday and Friday

HOURS: 8:00am - 4:00pm Monday - Thursday and 8:00am - noon Friday

Primary Function/General Purpose of Position

The Office Coordinator coordinates services of assigned practice while working as Medical Assistant or Front Desk position for a designed % of time based on the volume of the practice. Coordinates and monitors the work of all office staff and administrative functions. Monitors clinical and clerical staff compliance with regulatory requirements.

Essential Job Functions

• Demonstrates and meets competencies and skills as outlined in the the departmental skills/competency checklist annually.

• Plans prioritize and coordinate the work of others; maintain confidentiality of sensitive information; monitor quality control standards; identify problems and recommend solutions and correct errors; communicate effectively verbally and in written form.

• Maintains a current knowledge of all departmental policies procedures functions and EMR in order to make appropriate decisions with guidance from the APM for all aspects of the practice

• Works with providers to ensure Press Ganey Patient Experience scores are strong. Responsible for implementing processes at sites when experience scores are not meeting benchmarks.

• Maintains supports and communicates initiatives such as PCMH EMMI Tel-Assurance Meaningful Use.

• Prepares patient and equipment for exams and procedures apply/remove dressings administers treatment under the direction/supervision of the physician. Maintains medical supply inventory maintains physicians call schedule schedules all surgeries and procedures with the OR if applicable. Provides phone triage for scheduling same day appointments.

• Answers phones and directs calls to the appropriate party collects co-payments and deductibles at time of service. Checks patients in schedules new patients as well as return visits.

• Responsible for daily posting of all charges receipts ensuring all encounter forms are accounted for obtaining any missing charge information. Accurately posts CPT and ICD-9 codes pays attention to procedure modifiers and appropriateness of diagnosis codes. Responsible for balancing receipts and deposits at close of day.

• Verifies insurance coverage and obtaining authorizations if necessary from insurance carriers for procedures test therapy etc. Notify physician/assistant when pre-cert problems occur

• Pulls charts for scheduled patients prepares charts by assuring all required reports faxes and notes are present files charts back. Follow HIPAA guidelines for release of medical records. Thins charts per office schedule following chart retention regulations

• Trains new employees working at site and well as employees who need re-training.

• Establishes and maintain an effective working relationship with clinical and clerical staff physicians administrative staff and patients.

This document is not an exhaustive list of all responsibilities skills duties requirements or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor subject to reasonable accommodation.

Licensing/Certification

BLS Basic Life Support American Heart Association (required)

Education

High School Diploma or GED (required)

Bachelors degree (preferred)

Work Experience

1-2 years of healthcare experience (preferred)

1-2 years of extensive customer service experience (preferred)

Experience in multiple areas of pre-access (scheduling pre-registration financial clearance) preferred.

Training

None

Language

None

Patient Population

xDemonstrates the knowledge and skills necessary to provide care appropriate to the age of the patients served on his or her assigned unit.

Demonstrates knowledge of the principles of growth and development of the life span and possesses the ability to assess data reflective of the patients status and interprets the appropriate information needed to identify each patients requirements relative to his or her age specific needs and to provide the care needed as described in departmental policies and procedures.

Neonates (0-4 weeks)

Infant (1-12 months)

Pediatrics (1-12 years)

Adolescents (13-17 years)

x Adults (18-64 years)

xGeriatrics (65 years and older)

Not applicable to this position

Working Conditions

xPeriods of high stress and fluctuating workloads may occur.

Long-distance or air travel as needed- not to exceed 10% travel.

General office environment.

May be exposed to high noise levels and bright lights.

May be exposed to physical altercations and verbal abuse.

May be exposed to limited hazardous substances or body fluids.*

May be required to use physical restraints.

May be exposed to human blood and other potentially infectious materials.*

May be exposed to adverse weather conditions; cold hot dust wind etc.

xMay have periods of constant interruptions.

Required to car travel to off-site locations occasionally in adverse weather conditions.

Prolonged periods of working alone.

Other:

Not applicable to this position

* Individuals in this position are required to exercise universal precautions use personal protective equipment and devices and learn the policies concerning infection control.

Physical Requirements

Physical Demands

Frequency 0% 1-33% 34-66% 67-100%

Lifting/ Carrying (0-50 lbs.) x

Lifting/ Carrying (50-100 lbs.) x

Push/ Pull (0-50 lbs.)x

Push/ Pull (50-100 lbs.)x

Stoop Kneelx

Crawlingx

Climbingx

Balancex

Bendingx

Work Position

Frequency 0% 1-33% 34-66% 67-100%

Sitting x

Walkingx

Standingx

Additional Physical Requirements/Hazards

Physical Requirements

Manual dexterity (eye/hand coordination)

x Perform shift work

Maneuver weight of patients

x Hear alarms/telephone/audio recordings

Reach above shoulder

Repetitive arm/hand movements

Finger Dexterity

x Color Vision

Acuity far

Acuity near

Not applicable to this position

Hazards

Depth perception

x Use of Latex products

Exposure to toxic/caustic/chemicals/detergents

Exposure to moving mechanical parts

Exposure to dust/fumes

Exposure to potential electrical shock

Exposure to x ray/electromagnetic energy

Exposure to high pitched noises

Gaseous risk exposure

Other:

Not applicable to this position

Skills

Active Listening

Critical Thinking

Verbal and Written Communication

Monitoring

Judgment and Decision Making

Operation Monitoring

Time Management

Customer Service

Problem solving

Medical Terminology

Office Machine Operation

Supervision

Coordination

Teamwork

Ability to train staff

Roper St. Francis Healthcare is an equal opportunity employer.

As a Roper St. Francis Healthcare teammate youre part of a Misson that matters. We support your well-being personally and professionally. Our benefits are built to grow with you and meet your unique needs every step of the way.

What we offer

• Competitive pay incentives referral bonuses and 403(b) with employer contributions (when eligible)

• Medical dental vision prescription coverage HAS/FSA options life insurance mental health resources and discounts

• Paid time off parental and FMLA leave and short- and long-term disability

• Tuition assistance professional development and continuing education support

Benefits may vary based on the market and employment status.

Department:

It is our policy to abide by all Federal and State laws as well as the requirements of 41 CFR 60-1.4(a) 60-300.5(a) and 60-741.5(a). Accordingly all applicants will receive consideration for employment without regard to race color national origin religion sex sexual orientation gender identity age genetic information or protected veteran status and will not be discriminated against on the basis of disability. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process please contact The Talent Acquisition Team at .