Operations Coordinator
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Job Location:
Monthly Salary:
Posted on:
23-10-2025
Vacancies:
1 Vacancy
Job Summary
Our client is looking for an Operations Assistant / Coordinator to support the daily operations that keep them running smoothly from customer reporting and finance tracking to internal process organization. The organizations design build and maintain reliable systems using open-source software. Theyre looking for an Operations Assistant / Coordinator to support the daily operations that keep the company running smoothly from customer reporting and finance tracking to internal process organization.
Role Overview
This role ensures that operational workflows run efficiently and on schedule. Youll handle document management weekly customer and project reporting credit usage tracking and expense management while helping maintain the accuracy of our operational systems.
Youll work closely with leadership engineering and finance supporting a growing team that values precision clarity and continuous improvement.
Key Responsibilities
- Prepare and send weekly customer and project status reports.
- Track credit usage time reporting and project milestones.
- Assist with receipt tracking expense reports and vendor invoices.
- Maintain dashboards and trackers in Toggl and Excel.
- Support monthly reconciliations between project data and invoicing.
- Keep operational documentation and templates up to date.
- Coordinate cross-team updates to ensure consistent project and financial data.
- Identify small process or automation improvements to reduce manual work.
- Support accounts receivable and payable prepare and issue invoices process vendor payments and assist with reconciliations.
- Track and categorize receipts employee expenses and reimbursements.
- Maintain monthly financial summaries and ensure project credits and hours align with invoicing.
- Liaise with the finance and leadership teams to prepare billing and reporting data.
Qualifications :
- 4-5 years of experience in business operations finance coordination or bookkeeping support.
- Working knowledge of invoicing reconciliations and financial tracking.
- Familiarity with accounting or expense tools (e.g. QuickBooks Wave or Xero) is an asset.
- Strong organization and follow-through with attention to detail.
- Proficiency with spreadsheets and project tools (e.g. Microsoft 365/Sharepoint).
- Clear written communication and ability to manage multiple priorities.
- Comfortable working remotely and asynchronously with global teams.
- Experience in a technical or services environment is an asset.
Success in This Role
- Reports and dashboards are accurate timely and consistent.
- Operational and financial data align across systems.
- Teams receive clear updates without needing to chase information.
- Internal processes are documented and easy to repeat.
- Continuously improve processes and increase efficiency
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Six Sigma
- Lean
- Management Experience
- Process Improvement
- Microsoft Outlook
- Analysis Skills
- Warehouse Management System
- Operations Management
- Kaizen
- Leadership Experience
- Supervising Experience
- Retail Management
About Company
employer.com is revolutionizing the hiring landscape by streamlining recruitment processes and enhancing the job search experience for both employers and candidates. As part of a distinguished family of workplace solution companies, we work alongside recruiter.com, which specializes ... View more
