Administrative Officer
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Job Location:
Kuala Lumpur - Malaysia
Monthly Salary:
Not Disclosed
Posted on:
20 days ago
Vacancies:
1 Vacancy
Job Summary
At EY youll have the chance to build a career as unique as you are with the global scale support inclusive culture and technology to become the best version of you. And were counting on your unique voice and perspective to help EY become even better too. Join us and build an exceptional experience for yourself and a better working world for all.
Join our Core Business Services (CBS) team and you will help support the important business enablement functions that keep our organization running strong. As a CBS professional you will work across teams to provide the knowledge resources and tools that help EY deliver exceptional quality service to our clients win in the marketplace and support EYs growth and profitability. Major teams within CBS include Finance Technology Talent Team Brand Marketing and Communications Business Development and Risk Management.
The opportunity
The Administrative Officer will provide comprehensive quality administrative and support services within a department. Youll need to ensure smooth and efficient running of the department in all administrative matters.
Your key responsibilities
The Administrative Officer serves as administrative support within a department who provide comprehensive quality services for the department. The successful incumbent must be able to work independently under tight datelines and handles a wide variety of activities and confidential matters with discretion. The tasks involved include handling calls processing accounts handling of correspondence expenses and leave verification and office coordination. Other than that your responsibilities include:
- Photocopying/scanning assist in photocopying and scanning of project related documents at the office and clients office.
- Reports printing of tabs printing of reports and appendices and exhibits collation of documents and binding of client reports
- Conducting company and individual searches through search engines like RAMCI and SSM and doing relationship mapping
- Equipment inventory requisition for purchaseand monitoring of FTDS asset movements e.g. HDDs internal and external USB thumb drives laptops imaging equipment etc.
- Filing/archiving maintaining a list of documents to be and have already been archived in the warehouse.
- Help in fieldwork activity (if needed) email reading and deciphering audio clips as and when required
- Booking accommodations and flights unless EA is not available.
- General administrative duties stationery requests preparation of invoices GFIS payment requests etc.
- Liaising with clients whenever the need arises
- Assisting and supporting the Partners in the absence of the Executive Assistant
Skills and attribute to success
- Strong organizational skills
- Drive to excel professionally and to guide and motivate others
- Good written and verbal communication skills
- Dedicated innovative resourceful team player and able to work under pressure
- Foster an efficient innovative and team-oriented work environment
To qualify for the role you must have
- At least Diploma in Business Administration / Management or a related field
- Minimum of 2 years of work experience in the related field
Ideally youll also have
- Experience in administrative support or equivalent
What we look for
Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator youll be a confident leader equipped with strong people management skills and a genuine passion to make things happen in a dynamic organization. If youre ready to take on a wide range of responsibilities and are committed to seeking out new ways to make a difference this role is for you.
What we offer
EY offers a competitive remuneration package commensurate with your work experiencewhere youll be rewarded for your individual and team performance. We are committed tobeingan inclusive employer and are happy to consider flexible working arrangements(FWA) where this may be needed guided by our FWA Policy. Plus we offer:
- Continuous learning:Youll develop the mindset and skills to navigate whatever comes next.
- Success as defined by you:Well provide the tools and flexibility so you can make a meaningful impact your way.
- Transformative leadership:Well give you the insights coaching and confidence to be the leader the world needs.
- Diverse and inclusive culture:Youll be embraced for who you are and empowered to use your voice to help others find theirs.
If you can demonstrate that you meet the criteria above please contact us as soon as possible.
The exceptional EY experience. Its yours to build.
EY Building a better working world
EY exists to build a better working world helping to create long-term value for clients people and society and build trust in the capital markets.
Enabled by data and technology diverse EY teams in over 150 countries provide trust through assurance and help clients grow transform and operate.
Working across assurance consulting law strategy tax and transactions EY teams ask better questions to find new answers for the complex issues facing our world today.
Required Experience:
Unclear Seniority
Key Skills
- Fiscal Management
- Microsoft Access
- Employee Evaluation
- Military Experience
- Business Management
- Strategic Planning
- Project Management Software
- Administrative Experience
- Budgeting
- Human Resources
- Financial Management
- Word Processing
About Company
We bring together business and technology solutions to help organisations transform finance and FP&A, supporting it to become a driver of value creation.
