Executive Assistant & Operations Specialist

We are seeking a highly organized and proactive Executive Assistant & Operations Specialist to support our global HPC SoC Business Division across India the EU and the US.
This role combines operations management financial coordination contract administration compliance oversight and executive support ensuring seamless execution of business processes and effective support to the VP and senior leadership.

Key Responsibilities

Financial & Budget Management

• Maintain and monitor project budgets forecasts and order tracking.
• Collaborate with finance and budget controllers for updates validations and reporting.
• Prepare and participate in monthly budget review meetings.

Purchase Orders & Invoices

• Track manage and file POs and invoices; ensure timely approvals.
• Approve invoices and maintain accurate financial records.

Contract & SOW Administration

• Draft renew and manage Statements of Work and vendor contracts.
• Facilitate legal reviews approvals and signature processes.
• Maintain a structured repository of all signed contracts and documents.

Procurement & Approval Processes

• Prepare and process purchase requests expense approvals.
• Ensure completeness of supporting documentation for management approvals.

Compliance & Export Control

• Conduct supplier compliance checks under the Internal Compliance Program (ICP).
• Coordinate with export control teams for shipments.

Administrative & Operational Support

• Handle NDA requests and maintain organized documentation.
• Support India operations including logistics travel events and visitor coordination.
• Identify process improvement opportunities and implement best practices.

Executive Assistance

• Manage the VPs calendar and travel arrangements.
• Act as the primary point of contact for scheduling and coordination with internal and external stakeholders.

Qualifications :

• Completed commercial training for secretary or similar.
• 10 years of relevant professional experience in the assistant or secretarial field.
• Education qualification: Bachelors/Masters
• Strong organizational multitasking and time-management skills.
• Experience in financial operations budget tracking and procurement workflows.
• Knowledge of contract lifecycle management compliance and export control processes.
• Proficiency in enterprise tools.
• Excellent communication and collaboration skills across cross-functional teams.
• High attention to detail and accuracy in record-keeping.
• Very fluent in English both written and spoken
• High level of teamwork and initiative

Collaboration & Stakeholders

• Work closely with finance legal export control IT and management teams.
• Liaise with internal stakeholders and external vendors as required.

Additional Information :

Renesas is an embedded semiconductor solution provider driven by its Purpose To Make Our Lives Easier. As the industrys leading expert in embedded processing with unmatched quality and system-level know-how we have evolved to provide scalable and comprehensive semiconductor solutions for automotive industrial infrastructure and IoT industries based on the broadest product portfolio including High Performance Computing Embedded Processing Analog & Connectivity and Power.
 
With a diverse team of over 21000 professionals in more than 30 countries we continue to expand our boundaries to offer enhanced user experiences through digitalization and usher into a new era of innovation. We design and develop sustainable power-efficient solutions today that help people and communities thrive tomorrow To Make Our Lives Easier.     
 
At Renesas you can: 

• Launch and advance your career in technical and business roles across four Product Groups and various corporate functions. You will have the opportunities to explore our hardware and software capabilities and try new things.  

• Make a real impact by developing innovative products and solutions to meet our global customers evolving needs and help make peoples lives easier safe and secure. 

• Maximize your performance and wellbeing in our flexible and inclusive work environment. Our people-first culture and global support system including the remote work option and Employee Resource Groups will help you excel from the first day.    

Are you ready to own your success and make your mark  

Join Renesas. Lets Shape the Future together.  

Renesas Electronics is an equal opportunity and affirmative action employer committed to supporting diversity and fostering a work environment free of discrimination on the basis of sex race religion national origin gender gender identity gender expression age sexual orientation military status veteran status or any other basis protected by law. For more information please read our Diversity & Inclusion Statement.

We have adopted a hybrid model that gives employees the ability to work remotely two days a week while ensuring that we come together as a team in the office the rest of the time. The designated in-office days are Tuesday through Thursday for innovation collaboration and continuous learning.

Remote Work :

No

Employment Type :

Full-time