Intern Facilities Management and Administration

Kuala Lumpur - Malaysia

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Key Responsibilities

Manage access card issuance and tracking for employees
Update and maintain attendance records ESG KPIs and expense reports
Maintain accurate records of office facilities and asset inventory
Facilitate team claims and reimbursements
Coordinate courier services and ensure timely deliveries
Monitor and replenish office supplies to support daily operations
Oversee general office facilities and ensure smooth functioning
Raise payment memos using ABEX and Dynamics 365 platforms
Schedule and coordinate meetings with internal teams and external stakeholders
Support ad-hoc operational tasks as assigned by the Manager Global Facilities Management and Administration
Act as the Single Point of Contact (SPOC) for event coordination at the MY office
Update records for new recruits joining the Marketing team
Liaise with new joiners to collect necessary details for LinkedIn onboarding posts
Collaborate with the procurement team to resolve issues related to ABEX and Dynamics 365

Person Specifications

Diploma in Business Management Administration or a related field
Professional certifications in administration or operations (preferred)
Prior experience in operations or administrative roles (preferred)
Experience in an IT industry environment
Strong conflict-resolution and problem-solving abilities
Excellent written and verbal communication skills
Ability to be diplomatic yet assertive to drive outcomes
High attention to detail and ability to work independently
Skilled in managing multiple tasks and meeting tight deadlines
Strong organizational skills with the ability to prioritize across diverse teams

Key Responsibilities Manage access card issuance and tracking for employees Update and maintain attendance records ESG KPIs and expense reports Maintain accurate records of office facilities and asset inventory Facilitate team claims and reimbursements Coordinate courier services and ensure timely d...