Admin Services Coordinator GastroenterologyHepatology

BASIC FUNCTION

The Department of Internal Medicine is seeking an Administrative Services Coordinator to provide administrative services through the coordination and support of activities for the Division of Gastroenterology and Hepatology. This position will contribute to the success of the division through management of faculty activities and daily operations.

KEY AREAS OF RESPONSIBILITY

Operational Support and Management:

• Support the daily operations of the Division of Gastroenterology and Hepatology including coordination of specialized and routine events and activities
• Provide administrative support to assigned faculty members including but not limited to managing and organizing schedules assisting with travel arrangements developing and distributing correspondences assisting with grant applications (as needed) and prioritizing events/meetings.
• Monitor required faculty compliances and required attendance and provide basic guidance and advice.
• Assist in the onboarding of new faculty members including scheduling new faculty for appropriate training and orientation sessions. Work with Division Specialist & Administrator to identify office space and any other needs during onboarding.
• Assist in the preparation of required periodic and/or special reports.
• Assist with phone and fax coverage for the division when necessary.
• Assist with travel arrangements and meetings/ conferences for faculty and staff.
• Support the daily operations of the department faculty and staff.
• Other duties as assigned

Human Resources (HR):

• Exercise basic knowledge of HR policies and procedures as they apply to the physician or advanced practice provider.

• Monitor faculty mandatory compliances required attendance and provide basic guidance and advice.

• Provide basic guidance and direction.

Financial Responsibility:

• Initiate purchasing requests for faculty.

• Prepare financial reimbursements monitor accounts and reconcile university P-cards.

Strategic Planning:

• Assist the fellowship coordinator with development of social media strategies

Information Management:

• Communicate with department college and university resources as well as outside agencies.

Communications Management:

• Assist Administrative Service Specialist with Qgenda Smartweb AskIM and Epic programs requests to faculty.

• Serve as liaison to faculty staff students alumni and the public.