Administrative Coordinator-Children's Administration-Mount Sinai Hospital-Full-time Day
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Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
22 days ago
Vacancies:
1 Vacancy
Job Summary
The Administrative Coordinator is responsible for administrative and office service activities such as purchasing payroll records control and human resources for the head of a department care center or division. This individual is expected to oversee 1-2 administrative direct reports and typically reports to a division head vice president or higher-level executive.
Responsibilities
1.Answers routine and specific inquiries when possible. Directs inquiries when necessary to the appropriate department or individual for further information and/or resolution.
2. Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval.
3. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
4. Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.
5. Assists in the planning and logistical arrangements for forums conferences seminars meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
6. Develops updates and/or revises informational flyers brochures leaflets and mailings.
7. Researches locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.
8. Checks materials submitted for supervisors attention to ensure all relevant data authorizations and pertinent information are included.
9. May assist supervisor with the completion of grant applications special projects and JCAHO and other survey preparations.
10. Mentors trains and/or conducts orientation for new office support staff and monitors performance.
11.Coordinatesadministrative secretarial and/or general office support coverage.
12.Assigns work sets deadlines and supervises the work of assigned staff.
13.Performs other related duties.
Qualifications
- Bachelors Degree or equivalent combination of applicable
- 5 years related administrative or business experience required. Some supervisory experience preferred. experience and education
Required Experience:
IC
Key Skills
- Abinitio
- Administration And Accounting
- Android
- Bid Management
- Inventory Management
- Embedded C
About Company
Strength through Unity and Inclusion The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled ... View more
