Account Clerk II- Middle Or High School

POSITION TITLE: Account Clerk II

REPORTS TO: Building Principal

SUPERVISES: N/A

BASIC FUNCTION:

Perform a variety of responsible clerical accounting duties; maintain financial accounting and statistical records and prepare reports; review prepare and process financial accounting and purchasing documents reports and materials.

REPRESENTATIVE DUTIES:

The terms of employments are designated by the contract.

• Adhere to the Professional Code of Ethics and demonstrate punctuality and regular attendance;
• Maintain a set of financial records related to accounts payable or other assigned accounting support area;
• Coordinate assigned area with other accounting functions;
• Receive verify and audit invoices and receipts for supplies equipment and services; contact District personnel to verify orders receipts and signatures;
• Collect receipt record and deposit monies; sort and post to appropriate account; resolve or assist in the resolution of discrepancies and errors;
• Code purchase orders and invoices accurately;
• Prepare and generate a variety of financial and statistical reports lists and summaries; enter compile and tabulate data for inclusion in departmental reports;
• Prepare maintain and file lists records reports and other documents;
• Interact with vendors and district personnel to research discrepancies correct errors resolve problems and assist with preparation and maintenance of records and reports;
• Provide information regarding accounting policies procedures and practices to district employees vendors and others; interpret apply and explain district policies and regulations as needed;
• Input financial and statistical information into an automated accounting system;
• Operate a variety of office equipment including computer calculator scanner and copier;

• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

• Basic accounting practices procedures and terminology;
• Financial and statistical record-keeping techniques;
• Modern office practices procedures and equipment;
• Data processing applications to accounting functions;
• Correct English usage grammar spelling punctuation and vocabulary;
• Telephone techniques and etiquette;
• Interpersonal skills using tact patience and courtesy;
• Operation of a computer terminal.

ABILITY TO:

• Apply bookkeeping and financial record keeping principles to the maintenance of assigned accounting records;
• Maintain financial records review and verify data and prepare accurate reports;
• Learn to apply and explain rules regulations policies and procedures involved in assigned activities;
• Compare numbers and detect errors efficiently;
• Make arithmetic computations with speed and accuracy;
• Operate standard office machines such as a computer calculator scanner and copier;
• Meet schedules and time lines;
• Work confidentially with discretion;
• Communicate effectively both orally and in writing;
• Establish and maintain cooperative and effective working relationships with others;
• Perform statistical typing accurately.

PHYSICAL DEMANDS:

• Work is performed while standing sitting and/or walking;
• Requires the ability to communicate effectively using speech vision and hearing;
• Requires the use of hands for simple grasping and fine manipulations;
• Requires bending squatting crawling climbing reaching;
• Requires the ability to lift carry push or pull light weights.

EVALUATION:

• Annual development of Professional Growth Plan.

• Annual evaluation of job performance by supervisor.

EDUCATION EXPERIENCE AND OTHER REQUIREMENTS:

• High School Diploma or G.E.D.;
• One (1) year of accounts payable or accounting experience;
• Valid Kentucky Drivers License.