Corporate Secretary

The Corporate Secretary is an important executive officer who makes sure that the governance framework is sound the company runs smoothly all laws and regulations are followed and the Board of Directors decisions are carried out. The job requires good organizational skills the ability to keep secrets and a thorough knowledge of the best ways to run a business.

Main Duties:

Board Governance: Set up plan and take notes for Board of Directors and committee meetings and make sure that materials are sent out on time.

Compliance: Keep up with the law by keeping up with the companys statutory books and records (register of shareholders directors etc.); make sure that all federal and state laws and regulations are followed.

Corporate Filings: Get the right documents ready and send them to the right government agencies (like the SEC and state agencies); keep track of annual filings and certifications.

Liaison: Be the main point of contact between the Board senior management shareholders and government agencies.

Record Management: Protect official documents minutes resolutions and business records.

Policy Implementation: Give the Board and management advice on the best practices standards and policies for running a business.

Shareholder Relations: Plan annual meetings for shareholders proxy voting and communications with shareholders.

Risk Management: Help the companys risk management framework by making sure that everyone follows the rules and keeps the right records.

Corporate Transactions: Help with big business deals like mergers acquisitions and other things that need to be done.

Ethics and Integrity: Always follow the highest standards of honesty privacy and ethics.

Qualifications:

A bachelors degree in law business administration or a related field.

More than two years of experience in legal compliance or corporate governance roles preferably as a Corporate Secretary or Assistant Secretary.

A deep understanding of corporate law governance rules and following the rules set by the government.

Great at organizing analyzing and talking to people.

Strong attention to detail and the ability to handle private information.

Able to use board management software and the MS Office Suite.

Pay for the year:

$110000 to $180000 depending on experience and qualifications.

Benefits:

Full health dental and vision insurance as well as a 401(k) plan

Paid time off (PTO) paid holidays and sick days

Bonuses based on performance

Support for continuing education and professional development

Insurance for life and disability

Options for flexible and hybrid work (if they apply)

Program for Helping Employees (EAP)

Programs for wellness