Administrative Assistant

ADMINISTRATIVE ASSISTANT FOR

BELLVIEW AND CRESCENTWOOD ELEMENTARY (SPLIT)

Job Description:duties and responsibilities include providing administrative support to ensure efficient operation of the office.

Essential Duties and Responsibilities:

• Standard office functions: answer telephones take messages customer service to parents and others who come into the school use of copy machines and computer workstations distributing mail filing/recordkeeping and the like.
• Enter attendance calls into system
• Enter suspension/attendance into system
• Responsible for student ID badges and lanyards
• Weekly attendance reports/truancy reporting
• Assist with field trips
• Assist with parents and students
• Assist with student registration process
• Responsible for bell system
• Prepare and record bank deposits and fees collected
• Backup to other building secretaries
• Set up robocalls for attendance
• Serves as the main contact for student check-ins and check-outs with parent phone calls
• Performs other related duties including special projects as requested by the supervisor

Job Requirements:

• High School Diploma or GED
• Relevant prior work experience
• Moderate proficiency-MS Word
• Moderate proficiency-MS Excel
• Excellent Customer Skills
• Effective oral and written communication skills
• Knowledge of PowerSchool
• Organizational skills
• Ability to work independently
• Ability to prioritize tasks
• Sound judgment/common sense
• Able to work with interruptions
• Able to maintain confidentiality
• Some bookkeeping/math skills
• Accurate telephone skills
• Skills testing may be required

Physical Demands:

• Ability to move about the office and building
• Ability to work at a desk for long periods of time
• Ability to use a keyboard telephone and basic office machines
• Ability to pull push reach and/or bend in the use of office equipment
• Ability to lift/carry up to 20 pounds

Work Environment:

• Indoor office with occasion to be out in school building or district
• Noise from student passing times or office equipment
• Dealings with students parents and staff

This job description in no way states or implies that these are the only duties to be performed by the employee. He or she will be required to follow any other instructions and to perform any duties requested by his or her management that generally fit the job responsibilities.

Selection Committee

Evaluated by:Elementary School Principals

Wage:Per EDESA agreement Level 1: $16.96 - $20.30; Full time 43 weeks

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