Activity Accounts Clerk Intern
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Ponca City Public Schools
Job Description
Activity Accounts Intern
Date: July 1 2016
Reports to: Executive Director of Finance/Treasurer
Supervises: N/A
Qualifications: High School Diploma or Equivalent
At Least (1) Year of Office Experience
Requires District Provided Bonding
Job Goal: Manages and provides support to enhance the smooth efficient and legal operation of student activity funds.
Employment Terms: 12 Months 8 hours per day
7:30 A.M. 4:30 P.M. exclusive of a lunch
Occasionally special arrangements may be made with the
supervisor if the situation warrants. Supervisor approval is
required if the contract day varies.
FLSA Classification: Nonexempt
Evaluation: Annually by Executive Director of Finance/Treasurer
Physical Demands: This is an overview intended for compliance with the ADA it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.
Regular Requirements: Sit for extended periods; twist at the neck and trunk; bend and reach at below and above shoulder level repetitive use of fingers and hands to grasp and/or operate equipment; lift/move up to 15 pounds
Occasional Requirements: Walk reach with hands and arms overhead above shoulder and horizontally; lift/move up to 25 pounds
Visual Requirements: Close color peripheral depth perception ability to adjust focus
Hearing/Speaking Requirements: Adequate to exchange information
Essential Duties and Responsibilities:
- Reviews processes and post receipts for revenues deposited by each site.
- Reviews requests for purchases issues purchase orders and verifies authorized invoices associated with student activity funds; issuing and distributing checks for all sites.
- Ensures timely entry of all activity data to automated system.
- Maintains files of paid invoices as well as unpaid purchase orders.
- Maintains petty cash accounts for each site. Reviews monthly to verify only legitimate expenditures and ensures expenditures are reimbursed in a timely manner.
- Orders Activity Office supplies and forms used by each site.
- Reconciles monthly Activity Fund Bank Statements.
- Prepares inter-subaccount transfers for approval by Board.
- Prepares monthly reports for each subaccount for each site.
- Maintains activity fund budget records for each site.
- Serves as custodian of Central Office employees Hospitality Fund.
- Retrieves site deposit bank bags for courier on a daily basis during school year.
- Reviews records and prepares W-9 1099 form and 1096 form including disbursing to the IRS in regard to activity funds.
- Conducts internal audits throughout the District.
- To ensure continuity of services remote work may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings. An employees eligibility for remote work will be determined by the superintendent of schools. Expectations and guidelines for remote work will be distributed by the employees supervisor based on his/her role and responsibilities.
- Performs all other tasks as supervisor may assign.
Required Experience:
Intern
Key Skills
- Typing
- Data Entry
- Clerical Experience
- Microsoft Word
- Accounting
- Microsoft Dynamics Navision
- 10 Key Calculator
- Accrual Accounting
- Microsoft Excel
- Accounts Payable
- Bookkeeping
- Word Processing
About Company
Ponca City is dedicated to hiring and providing professional growth to a highly qualified faculty. Our support staff members are also critical to our success. Custodians, child nutrition assistants, secretaries, computer technicians, bus drivers, crossing guards and more - every membe ... View more
