COMPTROLLERASSISTANT ADMINISTRATIVE SERVICES DIRECTOR (Guthrie Agricultural Center)

West Virginia Department of Agriculture
Position Description

Job Title: Comptroller/Assistant Administrative Services Director

Division: Administrative Services

Headquarters: Guthrie Agricultural Center Charleston WV

Reports To: CFO/Administrative Services Director

Supervisory Responsibility: Yes

FLSA Status: Exempt

Nature of Work:

Under general direction manages an organizational unit providing administrative and support services (i.e. accounting auditing budgeting purchasing personnel administration grant administration financial analysis business operations etc.) in a division. The operations policies work processes and regulatory requirements of the unit are moderately complex varied and dynamic requiring some depth of analysis and interpretation of theory principles and regulations of a professional or administrative field. Involves the supervision of professional technical and clerical employees. The scope of responsibility includes assisting in: planning the operations and procedures of the unit; directing the work of employees; developing employees; evaluating unit operations; developing budget needs; researching new procedures and improvements; interpreting statutes regulations and policies.

Examples of Work:

• Analyzes/audits invoices orders forms reports and documents for accuracy and corrects errors.
• Assist with planning developing and executing through professional technical and clerical staff a complex mission of a statewide program or a primary department wide program.
• Assists with directing the daily operations of the immediate office staff and may direct other support staff.
• Assists with developing and implementing operating procedures within regulatory and statutory guidelines. Develops and approves forms and procedures.
• May render decisions in unusual or priority situations. Consults with supervisors and other state managers in reviewing the same.
• Assists with evaluating the operations and procedures of the unit for efficiency and effectiveness.
• Participates in the interview and selection process for prospective employees; recommends assignment of staff.
• Identifies the needs for training and staff development and provides training or searches out training opportunities.
• Assists in the development of the division and/or department budget for personal services supplies and equipment.
• Research professional journals regulations and other sources for improvements to department and division programs and procedures.
• Compiles a variety of data related to the operation of the unit and/or the department. Prepares reports reflecting the operational status of the unit and/or department programs.
• Provides research and interpretation of statutes regulations and policies as required.
• May serve as a witness in grievance or other administrative hearing. May participate in local conferences and meetings.
• Other duties as assigned.

Working Conditions:

Normal office environment: standing sitting driving walking lifting operating a computer and other office equipment performing calculations and communicating orally and in writing. Some travel required.

Knowledge Skills and Abilities:

• Knowledge of the principles and techniques of management organization planning staffing training budgeting and reporting.
• Knowledge of the state legislative processes.
• Knowledge of the state government organization programs and functions.
• Knowledge of generally accepted accounting and auditing principles and practices.
• Knowledge of the principles practices and rules for federal grants management.
• Skill in the use of database principles and/or computerized accounting applications.
• Skill in the use of a personal computer especially in the areas of spreadsheet database and word processing applications.
• Ability to evaluate operational situations analyze data and facts preparation for administrative policy decisions.
• Ability to communicate effectively both verbally and in writing.
• Ability to use sound technical judgement in determining the accuracy and completeness of financial information obtained.
• Ability to prepare well-written narratives and supporting financial statements.
• Ability to work in a deadline-oriented environment.

Minimum Qualifications:

Education:

Graduation from an accredited college or university with a degree in a relevant field of study. Masters degree in accounting preferred.

Experience:

Five years of full-time or equivalent part-time paid experience as a professional accountant/auditor. Five years of supervisor experience with some grants management and government experience preferred.

Substitutions:

Licenses/ Certifications:

Certification as a public accountant in West Virginia preferred.