Lead Contracts Specialist Contracts Specialist 3 Permanent

Title-Lead Contracts Specialist

Classification-Contracts Specialist 3

Job Status-Full-Time - Permanent
WDFW Program- Capital Asset Management Program (CAMP)
Duty Station- Olympia Washington Thurston County

Hybrid/Telework-The position may include telework options up to 3 days per week at the discretion of the hiring manager.

Learn more about being a member of Team WDFW!

Photo Caption: Leque Restoration Project Photo Credit: WDFW

Lead the Public Works Architecture and Engineering contract administration overseeing the development negotiation and execution of contracts.

Envision yourself establishing clear procedures ensuring regulatory compliance and providing strategic guidance to project managers and engineers.

This is an opportunity to make a difference by streamlining processes enhancing efficiency and supporting high quality outcomes across all projects.

What to Expect-

Among the varied range of responsibilities held within this rolethe Lead Contracts Specialist will

Support program staff in securing public works contract services and professional engineering consultant services as well as build efficiencies and provide direction on Award tasks:

• Pre-Award tasks include:
  • Review requests for the procurement of public works construction architectural and engineering services and other contracting as assigned.
  • Analyze the requirement and determines procurement method review sole source justifications and prepares documentation determine applicability of public work requirements and assist with alternative public works contracting methods in compliance with State Law.
  • Collaborate with contract specialists and project managers to define procurement requirements including proposed procurement schedule scope of work/specifications evaluation criteria pricing schedule budgeted contract amount type of procurement process subcontracting opportunities and requirements term of contract drawings and reference documents and selection of evaluation committee members.
  • Coordinate with contract specialists and project managers to complete and issue solicitation documents schedules and other contract requirements.
  • Research prepare provide direction and issue solicitation and contract documents in accordance with Agency policies and procedures federal and state laws and contracting regulations.
  • Organize coordinate and perform the bid opening process and the proposal evaluation process to select firms in the competitive range.
• Post-Award tasks include:
  • Administer assigned contracts in accordance with contractual terms and conditions.
  • Review and process invoices for payment consistent with contractual requirements and Agencys policies and procedures and negotiates reviews and processes change orders/contract modifications.

Develop processes procedures and regulations to ensure compliance:

• Develop review and edit procedures and processes guidance documents tracking templates and records management
• Research cited references to RCW WAC or CFR to ensure references are current. Tracks agency changes in procurement and contracting approach including OMWBE and Small Works requirements.

Supervise and lead the Contracts Team:

Working Conditions:

Work setting including hazards:

• Majority of duties are performed in an office setting.
• Must be able to safely navigate active construction sites which may involve exposure to trips slips and falls falling objects noise dust fumes weather exposure moving vehicles and equipment scaffolding ladders or elevated platforms.
• Wear personal protective equipment (PPE) on site visits and adhere to proper safety precautions.

Schedule:40 hours per week. May include occasional evening or weekend work as needed. Alternative schedules such as telework may be considered based on business needs.

Travel Requirements: Some travel may be required throughout the State to attend training meetings conferences and project site visits.

Qualifications:

Required Qualifications:

Six (6) years of professional experience handling the full lifecycle of contracts and projects in public works construction and engineering.

Or

Bachelors degree involving major study in business administration public administration business law commerce mathematics statistics economics or closely allied field.

And

Three (3) year of professional experience handling the full lifecycle of contracts and projects in public works construction and engineering.

Or

Three (3) years of professional experience as a Contracts Specialist 2.

Please Note: A masters degreeor higherin administration public administration business law commerce mathematics statistics economics or closely allied field may substitute for one (1) year of experience.

In addition to the experience above the incumbent must have the following:

One (1) year or more experience leading or supervising staff.

Special Requirements/Conditions of Employment:

Successful completion of agency training and/or certification for assigned watercraft is dependent on supervisory direction position need and training availability.

Preferred Qualifications:

In addition to the required qualifications our ideal applicant will possess one or more of the following:

Experience with/in:

• Three (3) years of professional experience negotiating administering or terminating government public works contracts contract property management contract cost or price analyses or contract compliance administration.
• Professional experience in public works small works and architectural and engineering laws
• Microsoft Office Suite (Word Excel Outlook)
• Project reporting tools such as Smartsheet
• Novatus Contract Management System

Knowledge of:

• Washington Electronic Business Solutions (WEBS).
• Municipal Research and Services Center (MRSC) and Small Works processes and requirements
• Office of Minority and Women Business Enterprises (OMWBE) requirements

Your application must include the following:

• A completed online application showcasing how your qualifications align with the job requirements.
• An up-to-date resume.
• A cover letter detailing your interest in the position your relevant skills and experience and why you are the ideal candidate.
• At least three professional references with current contact information.

In addition topayand otherspecial employee programs there are otherbenefitsthat WDFW employees may be eligible for. Click the Benefits tab at the top of this announcement to learn more.

Important Note:

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents please use the following link: - WFSE:

This position is covered by a collective bargaining agreement between the State of Washington Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed.

Veteran and Military Spouse Preference Notice:

Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit please do the following:

• Notify us of your veteran or military spouse status by email at .
• Veterans only Attach a copy of your DD214 (Member 4 copy) NGB 22 or USDVA signed verification of service letter.
  • Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number position and spouse/veteran (example: 2024-1234 Biologist 1 Veteran)
• Include your name as it appears on your application in .

Diversity Equity and Inclusion Employer

As part of WDFWs efforts to advance respectful and inclusive work environments the Agency expects inclusivity as part of our professional interactions and communications. Therefore we want to ensure that all individuals feel welcome are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit Agency and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural racial ethnic sexual orientation and gender identity diversity. Women racial and ethnic minorities persons of disability persons over 40 years of age disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.

Request an accommodation:Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone or email or the Telecommunications Device for the Deaf (TDD) at .

Technical Difficulties:If you are having technical difficulties creating accessing or completing your application please call NEOGOV toll-free at or.

Other questions:If you have other questions regarding this position please reach out toand reference job #.

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