Administrative Support, Senior Executive
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The Air Traffic Management Research Institute (ATMRI) at Nanyang Technological University (NTU) Singapore was established in 2013 through a collaboration between NTU and the Civil Aviation Authority of Singapore (CAAS). Its mission is to conduct cutting-edge research in air traffic management (ATM) to support Singapores position as a leading air hub and drive innovation in the Asia-Pacific region.
ATMRI focuses on modernizing and harmonizing regional airspace operations to sustain the rapid growth of air transportation in the region. Its strategic research areas include artificial intelligence and data analytics for ATM urban aerial transport systems regional ATM modernization exploratory studies on emerging technologies and talent development through PhD programs. The institute aims to generate world-class ATM research find innovative solutions and catalyze transformation in the field. It plays a pivotal role in advancing the efficiency safety and sustainability of air traffic management systems.
Secretarial Functions
Arrange and maintain the Director and the Deputy Directors schedule of appointments and meetings and resolve schedule conflicts if any.
Arrange business travels and process claims for Director and Deputy Directors business trips and/or expenses.
Liaise arrange and prepare meetings its agendas materials and logistics.
Support and coordinate Governing Council and Scientific Advisory Panel matters including meetings schedules appointment letters visits logistics and claims.
Undertake minutes-taking duties.
Manage the role-based email account of Institutes Director.
Research grant administration
Perform grant management functions for pre to post award research grant processes on institutional research information system.
Monitoring of funds approved for each research grant funding and support project report submissions.
Perform administrative budgetary and compliance checks and liaise with various units and departments.
Process check and documentation of financial documents invoices and claims to ensure that the claims comply with both the universitys and funding agencys guidelines.
Prepare and consolidate the quarterly reimbursement supporting documents for submission to funding agency.
Raise invoice for project reimbursement claims.
Support audit enquiries.
Provide day-to-day administrative support
Provide office administrative support.
Perform reception duties and attend to visitors.
Maintain proper filing of documentation records and contacts database for the Institute.
Provide support in the maintenance of the meeting rooms pantries and office areas.
Manage the office supplies and maintain proper inventory and procurement of the office supplies and equipment.
Compile and maintain up-to-date data and records.
Provide support on meetings visits and events
Arrange coordinate and provide support for the organisation of meetings visits and events.
Maintain records of the visits and events and ensure no conflict of events.
Provide administrative support for visitors including Visiting Academics.
Any other duties as and when assigned.
Requirements:
Bachelors degree with a strong interest in administrative support and management.
Fast learner who is comfortable navigating and using specialized IT systems.
Quick-thinking resilient and resourceful with strong problem-solving and critical-thinking abilities. Thrives in fast-paced dynamic and sometimes ambiguous environments.
Meticulous detail-oriented and thorough in task execution.
Able to work both independently and collaboratively with various stakeholders to achieve objectives.
Proficient in Microsoft Office applications.
Prior experience in an end-user support environment research/project management or in implementing managing or supporting IT applications is a plus.
We regret that only shortlisted candidates will be notified.
Hiring Institution: NTURequired Experience:
Senior IC
Key Skills
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
About Company
Nanyang Technological University is one of the top universities in Singapore offering undergraduate and postgraduate education in engineering, business, science, humanities, arts, social sciences, education and medicine.
