Accounts Payable Technician II or III

Accounts Payable Technician II or III
(Accounts Payable Technician II or III)

Compensation and Benefits

Anticipated Hiring Salary Range: Accounts Payable Technician II - $4037 per month

Accounts Payable Technician III - $4570 per month

Full CSU Classification Salary Range:Accounts Payable Technician II - $4037 - $5881 per month

Accounts Payable Technician III - $4570 - $6658 per month

• This is a full-time (equivalent to 40 hours per week) probationary non-exempt position.

The CSU system provides a comprehensive benefit package that includes medical dental and vision plans membership in the California Public Employees Retirement System (CalPERS) sick and vacation time and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

This position reports directly to the Accounting Manager and is a member of Accounting Services. Accounting Services is under the Division of Administrative Services which reports to the Chief Financial Officer.

Under the general supervision of the Accounting Manager the incumbent selected will be responsible for knowing Accounts Payable and Accounts Receivable processing procedures and related regulations policies and procedures including but not limited to calculating correct payments to vendors including discounts sales and use taxes and determining when payments are 1099 reportable; matching incoming invoices and receiving reports against purchase orders; analyzing vendor payment files; as well as preparing documents and accurately coding and inputting them into a computerized accounting system; processing requests for billing reviewing and following up on aging reports analyzing customer accounts collections processes applying independent judgment to correct errors which may occur; and performing other related duties as assigned.

Incumbents in this classification have the training and experience required to independently perform most of the skilled work of the Accounting Technician Series. This is the journey-level of this series. Positions of this classification require a thorough knowledge and understanding of financial record-keeping methods and practices.

Accounts Payable Technician II Position requires application of acquired job skills and knowledge of relevant accounts payable systems and procedures to complete assignments and tasks. Draws from prior experience and training to exercise judgment when completing tasks that require some deviation from standard practice. Works independently with limited oversight on most day-to-day assignments. Communicates on matters that require some explanation and interpretation.

Accounts Payable Technician III Incumbent applies broad knowledge of accounts payable practices and operational systems to complete complex assignments that require adjusting systems or processes to solve problems. Expected to independently resolve more complex transactional problems. Work consists of tasks that are typically not routine and require the ability to explain practices and procedures to achieve the desired outcome. Typically responsible for providing guidance to other employees within job area.

Key Qualifications

• Working knowledge of financial record-keeping mathematical and general office methods procedures and practices; and basic knowledge of Generally Accepted Accounting Principles (GAAP).
• Ability to:
  
  • Apply accounting procedures and practices to the analysis of basic accounting problems.
  • Analyze and interpret accounting data.
  • Apply problem solving techniques in finding solutions to basic accounting problems.
  • Use initiative and judgment in analyzing information and determining a course of action within the specifications of standard practice and established guidelines.
  • Make mathematical calculations assign transaction codes prepare invoices billings and notices for processing and post information rapidly and accurately to vouchers billings journals registers and ledgers.
  • Compute and post numbers accurately and rapidly.
  • Identify trace and correct errors.
  • Understand interpret and apply university policies and regulations.
  • Follow directions and work without direct verification or check.
  • Make sound decisions and recommendations regarding accounting activities.
  • Maintain files and records.
  • Establish and maintain effective working relationships with others.
  • Exercise tact courtesy alertness and good judgment in responding to others.
  • Use current computer word processing and spreadsheet software programs web browsers query tools integrated financial systems and/or other types of records management systems such as student accounting cashiering and student financial aid.
  • Read and write English at a level appropriate to the position.
  • Work effectively with people of diverse backgrounds and in a team-oriented environment.

To view the full list of qualifications and job responsibilities please click the Position Description button above.

Education and Experience

• Accounts Payable Technician II -A combination of experience and education which has provided the above knowledge and abilities which at minimum includes equivalent to three years of accounts payable experience or closely related financial record-keeping experience.
• Accounts Payable Technician III -A combination of experience and education which has provided the above knowledge and abilities which at minimum includes equivalent to four years of accounts payable experience or closely related financial record-keeping experience.
  • Preferred Knowledge Skills and Abilities:
    • Experience using PeopleSoft Financials or other computerized accounting systems.
    • Two or more years of college with an accounting emphasis.
    • California State University higher education or other government experience.
    • Proficient at using Microsoft Excel and Microsoft Word.
    • Experience calculating vendor payments including but not limited to discounts 1099 reportable sales and use tax.

Department Summary

Accounting Services is dedicated to facilitating the primary mission of the University by seeking the most cost-effective methods of delivering services while continuing to implement improvement of services to students employees and all other customers.

Deadline & Application Instructions

Applications received by November 2 2025will be given full consideration by the search committee.

• Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.

Please click Apply Now to complete the employment application for California State University Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resumé/vitae 2) a cover letter that addresses their specific qualifications and interest and 3) contact information for three professional references.

Fresno State

California State University Fresno is one of 23 campuses in the California State University System. The Universitys mission is to boldly educate and empower students for success through our values of Discovery Diversity and Distinction. The current student population is more than 25000 including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state nation and across the globe.

Metropolitan Fresno with a multi-ethnic population of over 527000 is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite Kings Canyon and Sequoia National Parks San Francisco Los Angeles the Monterey Peninsula beaches sailing lakes and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Equal Employment Opportunity Information

California State University Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and Orders 1096 and 1097 prohibit discrimination harassment and retaliationon the basis of a protected status: race color religion national origin ancestry age sex (including gender identity) sexual orientation marital status pregnancy mental disability physical disability medical condition and covered veteran status. Fresno States commitment to diversity informs our efforts in recruitment hiring and retention. We are proud to be an affirmative action and equal opportunity employer.

COVID19 Vaccination Policy

Per theCSU COVID-19 Vaccination Policy it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age medical condition and other relevant indications. Questions may be sent to.

Supplemental Information

Following a conditional offer of employment a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a designated position under the California State Universitys Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)