Adaptive Management Program (AMP) Coordinator, Environmental Planner 1 (EP1)

Responsibilities:
This position provides high-level administrative oversight and assistance to develop coordinate and facilitate planning processes for Washington States Forest Practices Adaptive Management Program (AMP) based in Olympia. This includes providing administration and coordination services for the monthly meetings of the TFW Policy and CMER Committees and providing general office assistance to DNR staff and management engaged in the AMP. The person in this position assists in stakeholder processes developing timelines documents and work plans for AMP committees and projects.

The AMP Coordinator relies on knowledge of state government and administrative policies contract administration project management and general office methods to support and coordinate the day-to-day functions of the AMP. To be successful the person in this position must be independent and self-directed and able to serve as a liaison between the leaders and participants in the AMP. The person must be capable of tracking and ensuring deadlines are met taking notes engaging in professional correspondence writing reports developing contracts and preparing fiscal documents. This position works closely with and reports directly to the Adaptive Management Program Administrator.

Environmental Planning/ AMP Coordinator
Provides planning support and document development to the Forest Practices AMP. Maintains administrative oversight for SharePoint Online for DNR staff and AMP stakeholders. Provides input into the CMER and TFW Policy work plans: summarizing updating and tracking milestones for the CMER committee TFW Policy committee and associated workgroups. Provides planning support for process improvement for TFW Policy and CMER. Coordinates with landowners on project site selection for AMP research projects.

Administration
Supports TFW Policy and CMER Co-Chairs in facilitating meetings including developing agendas before each meeting taking notes reviewing action items during meetings and ensuring meeting materials are posted per OPMA requirements as well as SharePoint Online. Maintains a calendar on key decision dates for established AMP processes such as updates to work plans and budgets and planning for the annual science conference. Schedule rooms and set up audio/visual equipment for video conferencing using appropriate hardware and computer software for monthly in-person TFW Policy and quarterly CMER meetings. Prepares meeting materials such as nametags flip charts and other training materials to ensure the room is prepared for a successful meeting event. Sends out meeting materials at least one week before monthly meetings (per OPMA guidelines). Researches and secures facilities for AMP-sponsored special events using state rules and regulations and procedures in line with DNR policies. Secure advanced authorization and arrange meals and light refreshments for select special meetings as appropriate and process related billings.

Contract Development
Works with responsible participants to develop RFPs/RFQQs review contractor proposals monitor contract work and deliverables and manage budgeting schedule and scope changes. Develops and oversees project contracts scope of work schedules and budgets. Manages the ongoing evaluation of project performance and accountability. Implements corrective action of consultants and assigned project staff as appropriate. Works with the Contract Specialist to ensure contract compliance with all laws policies and regulations.

Development of Protocols Standards and Project Management Tools
Provides guidance on policy planning and project management through the development of workflow and process tools. Implements processes and tools to measure project performance. Develops and supports the implementation of project management tools and lessons learned to bring about continuous improvement and transparency. Assists with revisions to annual CMER work plans or the Protocol and Standards Manual.

Required Qualifications:

• Four years of relevant professional experience performing administrative tasks and project management for a multifunctional organization;
  OR an equivalent combination of education and/or experience.
• Experience in accurately transcribing and summarizing conversations in a committee meeting setting.
• Extensive experience setting up remote meetings.
• Ability to work independently.
• Commitment to fostering and supporting an environment that honors diversity equity inclusion and environmental justice practices.
• Perform assigned duties in a manner consistent with applicable laws regulations and public records retention and requests are followed.
• DNR Core Competencies:
  • Personal Accountability
  • Value Others
  • Compassionate Communication
  • Inspire Others
  • Commitment to Excellence

• Primarily in the office setting with regular travel to meetings. Occasional field trips to forest sites are associated with the regular monthly meetings.
• Occasional travel some overnight to accommodate out-of-town meetings.

• Experience reading understanding and interpreting state and/or agency policies and procedures.
• Current valid Certification as a Notary Public
• Three years of progressively responsible experience in office/clerical secretarial booking accounting or general office administrative experience.
• Experience working with multi-caucus stakeholder groups which may not display mutual understanding or shared goals.

Application Requirements:Failure to provide the listed documents may result in disqualification. If you have questions or difficulty attaching these documents please contact .

• Apply online:at (Click on the APPLY button above).
• Letter of interest:describing your specific qualifications for the position and the position required desired and special requirements.
• Resume:that details your experience and qualifications.
• References:Referencesare optional at the time your application is submitted. Finalists will be asked to provide a list of at least 3 professional references with current telephone numbers including your current or most recent supervisor.
• Important:Do not attach any documents that include photos or private information (Social Security number year of birth etc.).
• Complete all supplemental questions.
• Candidates who move forward in the recruitment process may be contacted via email at with interview information/scheduling instructions. Please monitor the email listed in your application materials and check your junk email folder to ensure you receive those communications.

• Safety and Well-Being Our top priority is the safety of the public and our employees.
• Public Service We value and respect the public we serve and we value and respect the people of the Department of Natural Resources who step up to serve.
• Innovation and Creative Problem-Solving We solve our states most pressing challenges through innovative thinking dedication and bold and creative vision.
• Leadership and Teamwork We are committed to building leaders at all levels and building teams for success.

• Commitment to organizational health and wellness
• Work/life balance
• DNR Employee Resource Groups (Diversity Equity and Inclusion Council Womens Employee Resource Group Veterans Employee Resource Group etc.)
• Statewide Employee Business Resource Groups visit here to learn more
• Leadership that empowers and supports employees
• Professional development opportunities
• Educational and career development aid
• Public Service Loan Forgiveness Eligibility
• Opportunities to participate in wildland fire suppression assignments
• A comprehensive benefits package includes employer contributions toward health insurance paid holidays retirement plans sick leave and vacation days. Visit for more information.