Documentary & Guarantee Operations Specialist

Montreal - Canada

Monthly Salary: $ 95 - 98

Posted on: 28 days ago

Vacancies: 1 Vacancy

Job Summary

We areseeking an experiencedDocumentary & Guarantee Operations Specialistto manage and process trade finance instruments includingletters of credit guarantees and standby facilities. This role is integral to ensuring the timely and accurate execution of global trade transactions maintaining operational excellence and upholding compliance and risk standards.

You willwork closely with internal teams and clients to support every stage of the transaction lifecyclefrom issuance and confirmation to final settlementwhile contributing to continuous improvement across trade operations.

Key Responsibilities:

Process and administer all types of letters of credit and guarantees in line with client instructions industry standards (UCP 600 ISP98 URDG 758) and internal compliance procedures.
Ensure timely handling of sensitive or complex transactions and escalate any unusual activity as appropriate.
Provide operational and technical support on trade finance documentation and best practices to internal teams and clients.
Prepare and execute letters of credit amendments and related documentation within established systems and workflows.
Monitor daily maturity reports ensuring all maturing transactions are acted upon promptly.
Maintain accurate and complete transaction records documentation and audit trails.
Investigate and resolve pending inquiries discrepancies and exceptions through proactive follow-up with relevant stakeholders.
Review and distribute amendment notices and confirmations to appropriate parties.
Reconcile open items clear daily exceptions and support accurate cash reporting.
Verify that all required documentation (e.g. executed instruments compliance checklists) is complete and properly filed.
Ensure timely disbursement and settlement of funds associated with letters of credit.
Support internal audits and compliance reviews by providing requested documentation.
Review and report on past-due fees or charges to ensure accuracy and timely resolution.
Identify opportunities for process efficiency and contribute to a culture of continuous improvement.

Qualifications

College or university degree in Finance Business Administration or a related discipline.
Minimum10 years of experiencein commercial and standby letters of credit operations or related trade finance functions.
Proficiency in English (Spanish or another language is an asset).

Skills & Competencies

In-depth understanding of trade finance rules and standards (UCP 600 ISP98 URDG 758).
Strong knowledge of trade documentation review and regulatory guidelines including sanctions compliance and anti-boycott regulations.
Working knowledge of SWIFT and other trade-related systems.
Excellent communication analytical and documentation skills.
Advanced proficiency in Microsoft Word and Excel; familiarity with database or workflow tools is an asset.
Highly organized with strong attention to detail and time-management abilities.
Proven ability to collaborate across teams and build positive relationships with internal and external stakeholders.
Professional proactive and adaptable approach with a commitment to accuracy and service quality.

Required Experience:

Key Responsibilities:

Process and administer all types of letters of credit and guarantees in line with client instructions industry standards (UCP 600 ISP98 URDG 758) and internal compliance procedures.
Ensure timely handling of sensitive or complex transactions and escalate any unusual activity as appropriate.
Provide operational and technical support on trade finance documentation and best practices to internal teams and clients.
Prepare and execute letters of credit amendments and related documentation within established systems and workflows.
Monitor daily maturity reports ensuring all maturing transactions are acted upon promptly.
Maintain accurate and complete transaction records documentation and audit trails.
Investigate and resolve pending inquiries discrepancies and exceptions through proactive follow-up with relevant stakeholders.
Review and distribute amendment notices and confirmations to appropriate parties.
Reconcile open items clear daily exceptions and support accurate cash reporting.
Verify that all required documentation (e.g. executed instruments compliance checklists) is complete and properly filed.
Ensure timely disbursement and settlement of funds associated with letters of credit.
Support internal audits and compliance reviews by providing requested documentation.
Review and report on past-due fees or charges to ensure accuracy and timely resolution.
Identify opportunities for process efficiency and contribute to a culture of continuous improvement.

Qualifications

College or university degree in Finance Business Administration or a related discipline.
Minimum10 years of experiencein commercial and standby letters of credit operations or related trade finance functions.
Proficiency in English (Spanish or another language is an asset).

Skills & Competencies

In-depth understanding of trade finance rules and standards (UCP 600 ISP98 URDG 758).
Strong knowledge of trade documentation review and regulatory guidelines including sanctions compliance and anti-boycott regulations.
Working knowledge of SWIFT and other trade-related systems.
Excellent communication analytical and documentation skills.
Advanced proficiency in Microsoft Word and Excel; familiarity with database or workflow tools is an asset.
Highly organized with strong attention to detail and time-management abilities.
Proven ability to collaborate across teams and build positive relationships with internal and external stakeholders.
Professional proactive and adaptable approach with a commitment to accuracy and service quality.

Required Experience: