Part-Time Temporary School Bus Driver Administrative Assistant

Amarillo, TX - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Primary Purpose:

To support Region 16 Education Service Center (ESC) by providing administrative assistance for the School Bus Driver Certification Program.

Qualifications:

Education/Certification

High school diploma or GED required

Skills

2-5 years job related experience required
Required proficiency in Microsoft Office Suite Google Workspace spelling punctuation and grammar
Excellent communication skills required
Skilled in general office procedures including answering telephone filing data entry and maintaining an organized workspace
Must be service-oriented a team player self-motivated and responsible to complete all assignments
Exhibits tact and relates well to people
Ability to handle multiple tasks under pressure with ease
Projects a positive professional organizational image through in-person and phone interaction with customers
Discretion and high confidentiality required

Working Conditions:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Must be physically able to tolerate prolonged sitting frequent standing; occasional bending/stooping pushing/pulling twisting and standing
Motion: Must be physically able to tolerate frequent standing and walking repetitive hand motions frequent keyboarding and use of mouse; occasional reaching occasional driving
Lifting: Must be physically able to tolerate regular light lifting and carrying (less than 15 pounds); may require occasional heavy lifting and carrying (45 pounds or more)
Environment: Must be physically able to work inside; tolerate occasional travel between work sites; regular exposure to noise
Mental Demands: Must be able to work with frequent interruptions; maintain emotional control under stress; work prolonged or irregular hours on occasion
Regular Attendance is an essential function

Major Responsibilities and Duties:

Must have knowledge on how to oversee the ESC 16 School Bus Driver Program
Train the Administrative Assistant III on all aspects of the ESC 16 School Bus Driver Program
Assist in the Recertification Course data entry
Enter information from the Verification forms in tot the Verification Report Database
Check information on Registration Forms against the Verification Forms
Check certification expiration date on Registration Forms against what is in database
Merge and print certification cards and letters for all participants
Keep records of all participants
Ensure all participant materials are ready for each session
Prepares correspondence reports purchase orders required forms registrations etc ensuring that all back-up documents are included
Maintains files and records as assigned and files materials in a retrievable system
Proofreads communications for content style grammar and spelling errors
Organizes and prepares materials for workshops and conferences including overseeing that rooms are ready and all needed supplies have been delivered prior to workshop
Follows established ESC telephone protocol
Maintains professional relationship with clients and vendors
Sets up workshops and conferences in escWorks and follows a timeline until completion of workshop This may include preparing and printing handouts preparing and submitting required paperwork for outside consultants
Reports for work ready to perform responsibilities
Performs duties that directly and/or indirectly impact student performance in Region
Maintains a professional level of confidentiality regarding all ESC matters
Supports the mission goals and objectives of the ESC strategic plan
Upholds and adheres to safety rules and policies of the ESC safety program
Performs professional responsibilities as required by ESC policies processes and procedures
Manages time calendar and job responsibilities to meet deadlines
Meets proficiency levels of required technology skills as outlined by supervisor
Incorporates appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor
Performs other duties as assigned

Primary Purpose:To support Region 16 Education Service Center (ESC) by providing administrative assistance for the School Bus Driver Certification Program.Qualifications:Education/CertificationHigh school diploma or GED requiredSkills2-5 years job related experience requiredRequired proficiency in M...