Grants & Contract Administration Specialist

Cheyenne, WY - USA

Hourly Salary: USD 24 - 24

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The DWS Grants and Contracts Administration Specialist assists the Workforce Development Training Fund Program by providing support to the training grants under the program. This individual will be responsible for the grants and contracts administrative responsibilities and all other support functions for the maintenance and expansion of the Workforce Development Training Fund training grants.

Human Resource Contact:

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

Assist program lead with grant management duties including the monitoring of grant processes and tracking systems reviewing applications progress/final reporting general data reporting and corresponding with businesses as needed
Manage general program emails phone calls/messages scheduling and meeting minutes as needed and distribute emails voicemails and help tickets
Act as the first point of contact for individuals calling to inquire about the program
Provide support for meetings such as the Wyoming Workforce Development Council including scheduling meetings sending invites and keeping track of committee changes and updates
Assist with the preparation of program presentations and updating outreach materials
Assist with Contract Management for all grants including updating contracts and Letters of Agreement and ensuring that contracts are progressing
Prepare and assist with grant reports and data tracking/collection
Serve as a point of contact for temporary staff and provide training as needed under the direction of the Program Lead

Qualifications

KNOWLEDGE:

Knowledge and understanding of effective communication and customer service skills
Ability to use critical thinking and problem-solving skills
Attention to detail and the ability to shift priorities based on program work needs
Ability to be flexible based on program needs
Ability to work independently as well as with a team
Strong computer skills including typing Excel Word and Google
Strong communication skills both written and oral

MINIMUM QUALIFICATIONS:

Education:

Bachelors Degree (typically in Business)

Experience:

0-1 years of progressive work experience (typically in Business)

Education & ExperienceSubstitution:

3-4 years of progressive work experience (typically in Business)

Certificates Licenses Registrations:

None

Necessary Special Requirements

NOTES:

FLSA: Non-Exempt
Former State of Wyoming employees who are rehired less than 31 days after their final day in their old agency must repay all leave payouts.
The Wyoming Department of Workforce Services (DWS) uses E-Verify an Internet-based system to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify including your rights and responsibilities.
For the Veterans preference consideration supporting documentation must accompany your application.
Offers of employment will be contingent upon the successful completion of a background check.

Supplemental Information

Clickhere to view the State of Wyoming Classification and Pay Structure.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Required Experience:

Description and FunctionsOpen Until FilledGENERAL DESCRIPTION:The DWS Grants and Contracts Administration Specialist assists the Workforce Development Training Fund Program by providing support to the training grants under the program. This individual will be responsible for the grants and contracts...