Executive Coordinator

University of Maryland Global Campus (UMGC) seeks an Executive Coordinator. The ideal candidate will execute a wide range of administrative and executive support functions. Candidates must always maintain the highest level of confidentiality and possess the ability to properly handle sensitive materials concerning the organization. Expert-level written and verbal communication skills strong decision-making ability and attention to detail are equally important.

Occasional travel between local UMGC locations may be required.

SPECIFIC RESPONSIBILITIES INCLUDE:

• Read and analyze incoming correspondence submissions and reports to determine their significance and plan their distribution.

• Attend communications team meetings to track and prioritize issues. Monitor weekly communication deliverables and work with appropriate team members to report on progress.

• Draft reports memos letters presentations and other documents using word processing spreadsheet database and/or presentation software.

• Oversee departmental travel requests reimbursements purchase orders and operational expenses to ensure standardization and adherence.

• Manage multiple calendars requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.

• Coordinate and arrange meetings including organizing and disseminating the agenda preparing meeting materials and developing presentations.

• Identify and collaborate with appropriate staff and departments in preparing special projects. Organize and follow through on work projects and deadlines.

• Anticipate SVPs course of action when unavailable and facilitate problem resolution.

• Provide information to the team on institutional policies procedures special issues and the like.

• Perform daily general office functions such as answering phones taking messages responding to emails writing letters attending meetings taking notes and sending out assigned tasks to appropriate staff.

• Perform other job-related duties as assigned.

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelors Degree from an accredited institution of higher learning is also required.

• Five (5) plus years experience supporting professionals at the executive level.

KNOWLEDGE SKILLS AND ABILITIES:

• Exemplary written and oral communication skills; ability to effectively communicate with leadership and their staff; highly skilled in the use of MS Office application software including word processing spreadsheet presentation and other applications as needed; able to exercise sound judgment and possess ability to make independent decisions following general instructions; able to work in a fast-paced environment with changing and competing priorities; excellent people skills and the ability to handle situations with tact discretion courtesy and respect for the individual; must be well organized and efficient in the performance of duties and able to meet deadlines; able to maintain confidentiality of sensitive information and documents.