HR Administrator

Long Beach, NY - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Department:

Administration

Job Summary

Details:

This entry-level role is ideal for individuals looking to gain hands-on experience in a professional office environment. The Administrative Assistant will play a crucial role in maintaining efficient internal operations onboarding support scheduling coordination and assisting with data entry tasks related to timekeeping and payroll.

Details:

Administrative Support

Provide administrative support including document preparation filing digital recordkeeping and scanning.
Assist with onboarding documentation for new hires and internal candidates.
Schedule meetings coordinate calendars and assist in setting up interviews and internal appointments.
Respond to internal inquiries and maintain a high standard of professionalism and customer service.
Support special administrative projects and collaborate with various internal departments.

Data Entry Support

Transcribe employee timecard and payroll data into SmartSearch ATS and Excel-based tracking tools.
Input and reconcile information from ADP client-submitted timecards and employee paystubs.
Perform basic balancing and quality checks on timekeeping records to ensure accuracy and compliance.
Help maintain compliance documentation for internal payroll tracking including prevailing wage entries.
Perform data entry for Prevailing Wage certified payroll.

Qualifications & Skills

Exceptional attention to detail and accuracy in data entry and documentation.
Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
Clear professional communication skills - both verbal and written.
Proficiency with Microsoft Office (Word Excel Outlook PowerPoint) and general computer literacy.
Ability to handle confidential information with discretion and professionalism.
Availability on Mondays for time-sensitive data processing is strongly preferred.
Positive attitude eagerness to learn and a collaborative spirit.

Preferred Experience (Not Required)

Previous office administrative or clerical experience
Familiarity with timekeeping/payroll platforms like ADP or applicant tracking systems such as SmartSearch.
Experience in staffing workforce development or HR environments is a plus.
Some basic accounting experience preferred.

$25/hr

Required Experience:

Unclear Seniority

Details:This entry-level role is ideal for individuals looking to gain hands-on experience in a professional office environment. The Administrative Assistant will play a crucial role in maintaining efficient internal operations onboarding support scheduling coordination and assisting with data entry...

Details:

Administrative Support

Provide administrative support including document preparation filing digital recordkeeping and scanning.
Assist with onboarding documentation for new hires and internal candidates.
Schedule meetings coordinate calendars and assist in setting up interviews and internal appointments.
Respond to internal inquiries and maintain a high standard of professionalism and customer service.
Support special administrative projects and collaborate with various internal departments.

Data Entry Support

Transcribe employee timecard and payroll data into SmartSearch ATS and Excel-based tracking tools.
Input and reconcile information from ADP client-submitted timecards and employee paystubs.
Perform basic balancing and quality checks on timekeeping records to ensure accuracy and compliance.
Help maintain compliance documentation for internal payroll tracking including prevailing wage entries.
Perform data entry for Prevailing Wage certified payroll.

Qualifications & Skills

Exceptional attention to detail and accuracy in data entry and documentation.
Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
Clear professional communication skills - both verbal and written.
Proficiency with Microsoft Office (Word Excel Outlook PowerPoint) and general computer literacy.
Ability to handle confidential information with discretion and professionalism.
Availability on Mondays for time-sensitive data processing is strongly preferred.
Positive attitude eagerness to learn and a collaborative spirit.

Preferred Experience (Not Required)

Previous office administrative or clerical experience
Familiarity with timekeeping/payroll platforms like ADP or applicant tracking systems such as SmartSearch.
Experience in staffing workforce development or HR environments is a plus.
Some basic accounting experience preferred.

$25/hr

Required Experience:

Unclear Seniority